Admin Support Assistant

LUMITRON PTE. LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic lighting solutions company in Singapore is seeking an admin support to enhance the efficiency of day-to-day operations. The role involves office operations such as data entry, inventory management, and handling correspondence. We value adaptability and strong communication skills, particularly in English and Mandarin. Candidates should possess at least O/N-levels and have 2 years of relevant experience. Join us for a stable and inclusive work environment where collaboration is key.

Qualifications

• At least 2 years of working experience in sales support, admin or customer service.
• Relevant experience in construction, project management, events, or hospitality is a plus.

Responsibilities

• Perform filing, scanning, data entry, and inventory management.
• Answer calls and handle internal/external correspondence.
• Assist accounts & finance with invoicing and paperwork.

Skills

Planning, Organization & Time Management

Communication (English & Mandarin)

Computer Proficiency (Microsoft Office & SAP)

Adaptability

Attention to Detail

Education

Min. O/N-levels

Tools

Microsoft Office (Excel, Word, PowerPoint)

SAP system

Job description

We are a well-established company specializing in project sales of Lighting fixtures & LED lightings & components. Due to our expansion, we are looking for an admin support to assist in ensuring the efficient day-to-day operation of our office across departments by performing a wide range of clerical and organizational tasks. We offer a stable and inclusive work environment where age is just a number. What's important is your willingness to work hard, collaborate, and drive our success together.

Key Responsibilities

• Office Operations: Filing, scanning, data entry, inventory management, preparing documents, and maintaining organized records of projects/sales orders and purchase orders.
• Communication & Co-ordination: Answering calls and handling internal/external correspondence, such as receiving of goods from courier/forwarders.
• Support Functions: Assisting accounts & finance with invoicing & paperwork; Assisting project/sales team with document creation/consolidation and submission (eg, product specifications, certificates, etc); Creating project and product order summaries; Verifying SAP system product against physical product information.

Essential Skills

• Planning, Organization & Time Management: Juggling multiple tasks efficiently.
• Communication: Clear verbal and written skills (English & Mandarin. Japanese, will be a bonus)
• Computer Proficiency: Familiarity with office software (Microsoft Office-Excel, words, power point) & SAP system.
• Adaptability: Able to think out of the box to resolve issues and handle dynamic, ever-changing daily tasks.
• Attention to Detail: Ensuring accuracy in data and documents even when time is critical and everything seems just as important.

Requirements

• Min. “O/N-levels” with at least 2 years working experience in sales support, admin or customer-service.
• Relevant working experience in construction, project management, events, or hospitality is highly desirable. Your background in these industries will enable you to make a seamless transition and contribute effectively to our team.