Admin Officer

JAC RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment firm in Singapore is looking for a proactive Administration Officer to manage daily office operations, support employee functions, and assist with compliance matters. The ideal candidate will have a Diploma or Degree in Business Administration or related fields, along with 2–4 years of relevant administrative experience. Responsibilities include coordinating travel arrangements, managing office supplies, and ensuring security compliance. An option for remote work is available post-probation.

Qualifications

• 2–4 years of relevant administrative experience.
• Able to handle confidential information with discretion.
• Good communication and interpersonal skills.

Responsibilities

• Provide general administrative and operational support for the office.
• Manage employee attendance and maintain accurate records.
• Oversee office security matters.
• Coordinate business travel and event arrangements.
• Provide support to expatriate staff on tenancy-related matters.

Skills

Organizational abilities

Coordination skills

Confidentiality

Communication skills

Interpersonal skills

Education

Diploma or Degree in Business Administration

Degree in Human Resource Management

Tools

MS Office

Job description

About the Role

We are seeking a proactive and detail-oriented Administration Officer to join our Administration Department. This role is essential in ensuring smooth daily office operations, supporting employee-related functions, and assisting with company events, travel arrangements, and compliance matters.

If you are organized, resourceful, and enjoy managing a wide range of administrative duties, we would be delighted to hear from you.

• Working Location: Toa Payoh, Singapore
• Working Hours: Monday – Friday, 9:00 AM – 6:00 PM
• Work Arrangement: WFH option available after probation

Key Responsibilities

Office Administration & Operations

• Provide general administrative and operational support for the office
• Arrange maintenance and repairs for office equipment, air-conditioning units, company vehicles, fire extinguishers, sprinklers, and other facilities
• Manage procurement of office supplies, including stationery and pantry items
• Handle mailing services, courier arrangements, and newspaper subscriptions
• Prepare purchase orders for company purchases
• Maintain electricity usage records
• Coordinate the removal and disposal of obsolete or outdated documents
• Liaise with building management regarding office lease, parking, renovation, maintenance, and related matters

Employee Management

• Manage employee attendance and maintain accurate records
• Coordinate staff training plans and maintain training data
• Track and update employees’ dental benefits entitlements
• Support matters related to employee medical insurance
• Handle corporate insurance and maintain associated records
• Organize health screening activities for employees
• Manage internship arrangements
• Oversee petrol card entitlements for eligible employees

Security & Compliance

• Oversee office security matters
• Ensure proper maintenance and filing of company contracts and agreements

Travel & Event Coordination

• Arrange business travel, hotel bookings, and visa applications for employees
• Assist in planning and coordinating company-wide events such as annual dinners and quarterly meetings
• Coordinate catering and food arrangements for internal events

Expatriate & Tenancy Support

• Provide support to expatriate staff on tenancy-related matters (e.g., air-conditioning servicing, electrical issues, etc.)

Other Responsibilities

• Perform any additional tasks assigned by the immediate supervisor

Job Requirements

• Diploma or Degree in Business Administration, Human Resource Management, or related fields
• 2–4 years of relevant administrative experience
• Strong organizational and coordination abilities
• Proficient in MS Office applications
• Able to handle confidential information with discretion
• Good communication and interpersonal skills
• Able to work independently and collaborate effectively with internal stakeholders

Click “Apply Now” to submit your application.

📩 Only shortlisted candidates will be contacted.

JAC Recruitment Pte. Ltd.

EA License No: 90C3026

EA Personnel Name: Ng Siew Thien

Registration No: R22107842