Admin Officer

LIGHTHOUSE CANTON PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based company is seeking an Administrative Assistant to handle various administrative tasks, including managing phones, emails, and office supplies. The role requires strong organizational skills, good communication abilities, and a problem-solving mindset. Candidates with no previous work experience are welcome to apply. This is a great opportunity for those looking to start their career in a supportive environment.

Qualifications

• Highly organized with strong attention to detail.
• Good communication and interpersonal skills.
• Ability to multitask and manage time effectively.

Responsibilities

• Handle day-to-day administrative tasks including phone answering and greeting visitors.
• Schedule meetings and maintain calendars.
• Manage office supplies and assist with data entry.

Skills

Organizational skills

Interpersonal skills

Time management

Problem-solving skills

Job description

Key Responsibilities

• Handle day-to-day administrative tasks such as answering phones, managing emails, and greeting visitors.
• Schedule meetings, appointments, and maintain calendars.
• Manage office and pantry supplies and restock when needed.
• Assist with data entry, filing, and document preparation.
• Support departments with basic administrative tasks.
• Process incoming and outgoing mail.
• Assist with screen cast or call set-up in meeting rooms if necessary.
• Coordinate equipment distribution (laptops, peripherals, mobile devices).
• Ensure office maintenance is carried out when necessary.
• Serve as the first point of contact for basic IT issues (password resets, device setup, software installation).
• Ensure printers, copiers, conference room equipment, and networking hardware are operational.
• Coordinate technical support for office devices when needed.
• Request quotes and process orders for hardware, software, and IT services.
• Communicate with vendors for repairs, service calls, or subscription renewals.
• Act as a liaison between employees and IT support teams.
• Support onboarding by preparing new-hire paperwork, welcome materials, and orientation schedules.
• Assist in planning employee engagement activities, celebrations, and company events including assisting with small event planning or travel arrangements.
• Assist Office Manager and HR Manager when necessary.

Key Qualifications & Experience

• Highly organized, strong attention to detail.
• Good communication and interpersonal skill.
• Great time management and ability to multitask, alongside problem-solving mindset.
• No work experience is required.