Admin & HR Executive (with Accounting Support)

ZEZOLLA PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading retail company in Singapore is seeking a reliable Admin & HR Executive to manage administrative and HR matters across multiple outlets. The role includes handling onboarding processes, office management, and accounting support. Candidates should have 2-5 years of experience in relevant fields, strong organisational skills, and proficiency in Excel. The ideal candidate is detail-oriented and able to multitask effectively. A diploma or degree in a related field is required.

Qualifications

• 2–5 years of relevant experience in administration, HR, or accounting support roles.
• Prior experience in retail, beauty, or F&B environments preferred.

Responsibilities

• Handle staff onboarding and offboarding processes.
• Manage office administration and documentation.
• Assist with accounts payable and receivable processing.
• Ensure HR and administrative processes comply with company policies.
• Support payroll preparation including attendance, commissions, and overtime.

Skills

Strong organisational skills

Time management

Detail oriented

Basic accounting knowledge

Proficient in Microsoft Excel

Education

Diploma or Degree in Business Administration, Human Resources, Accounting

Tools

Accounting or payroll software

Job description

Role Overview

We are looking for a reliable and organised Admin & HR Executive to manage day to day administrative and human resource matters across multiple salon outlets, while also providing accounting and finance support to the Finance Manager. This role requires someone who is detail oriented, hands on, and comfortable working in a fast paced retail environment.

Key Responsibilities

• Human Resources & Payroll Support
  • Handle staff onboarding and offboarding processes
  • Maintain employee records, contracts, and leave tracking
  • Support payroll preparation including attendance, commissions, and overtime
  • Coordinate with Finance Manager or payroll vendor on salary processing
  • Manage staff insurance, medical benefits, and work pass administration
• Administrative & Office Support
  • Manage office administration and documentation
  • Coordinate with landlords, vendors, and service providers
  • Handle procurement of office and outlet supplies
  • Maintain filing systems and company records
  • Support management with ad hoc administrative tasks
• Accounting & Finance Support
  • Assist with accounts payable and receivable processing
  • Prepare invoices, receipts, and payment documentation
  • Perform basic bookkeeping and data entry
  • Support bank reconciliations and expense tracking
  • Assist Finance Manager during month end closing and audits
• Compliance & Reporting Support
  • Ensure HR and administrative processes comply with company policies
  • Support statutory filings and documentation where required
  • Maintain accurate records for audits and inspections

Requirements

Experience and Qualifications

• Diploma or Degree in Business Administration, Human Resources, Accounting, or related field
• 2–5 years of relevant experience in administration, HR, or accounting support roles
• Prior experience in retail, beauty, or F&B environments preferred

Skills and Attributes

• Strong organisational and time management skills
• Detail oriented with good follow up discipline
• Comfortable handling confidential information
• Able to multitask and support multiple outlets
• Basic accounting knowledge and willingness to learn
• Proficient in Microsoft Excel and office systems
• Experience with accounting or payroll software is an advantage