Admin & HR Executive (6mths - PERM) - up $3500

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking an organized Office Administrator to support daily operations, onboarding, and vendor coordination in our Singapore office. The role focuses on maintaining records, managing invoices, and ensuring smooth administrative workflows.

You will liaise with building management, service providers, and internal staff to resolve issues, coordinate events, and support special projects. This position requires attention to detail, reliability, and proactive communication.

Qualifications

• Prior experience in office administration, operations coordination or HR support is preferred (1-3yrs experience).
• Excellent attention to detail, particularly in handling invoices, records, scheduling and administrative documentation.

Responsibilities

• Manage daily office operations, office supplies, vendor invoices, payment tracking, office maintenance, company apartment administration, and record management to ensure smooth business operations.
• Liaise with building management, contractors, cleaners, and service providers, while proactively resolving operational and maintenance issues.
• Support employee onboarding, access management, orientation arrangements, interview scheduling, and candidate coordination.
• Coordinate company events, team activities, festive celebrations, employee birthday programs, event logistics, budgeting, vendor management, and documentation.
• Serve as a key contact for office administration matters, monitor task completion, improve operational workflows, and support ad hoc projects and team initiatives.

Job description

Key Responsibilities

• Manage daily office operations, office supplies, vendor invoices, payment tracking, office maintenance, company apartment administration, and record management to ensure smooth business operations.
• Liaise with building management, contractors, cleaners, and service providers, while proactively resolving operational and maintenance issues.
• Support employee onboarding, access management, orientation arrangements, interview scheduling, and candidate coordination.
• Coordinate company events, team activities, festive celebrations, employee birthday programs, event logistics, budgeting, vendor management, and documentation.
• Serve as a key contact for office administration matters, monitor task completion, improve operational workflows, and support ad hoc projects and team initiatives.

Job Requirements

• Prior experience in office administration, operations coordination or HR support is preferred (1-3yrs experience)
• Excellent attention to detail, particularly in handling invoices, records, scheduling and administrative documentation.
• Proactive and forward-thinking, with the ability to anticipate needs, identify potential issues and take appropriate action.
• Self-motivated and a fast learner, able to independently research, understand and manage unfamiliar tasks or processes.
• Strong organisational and time-management skills, with the ability to prioritise multiple assignments and meet deadlines.
• Demonstrates accountability, initiative and a strong sense of ownership.
• Comfortable coordinating with vendors, contractors and internal stakeholders.
• Able to work independently while maintaining effective teamwork and communication.