(Entry Level) HR Admin (6 months - convertible)

PERSOL SINGAPORE PTE. LTD.; Singapore; In loco; SGD 42.000 - 54.000; Tempo pieno

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PERSOL Singapore is seeking an organised Office Admin & Operations Coordinator to manage day-to-day office activities and support HR onboarding and recruitment. You will liaise with vendors and building management, handle invoices, and assist in events and employee engagement initiatives.

The role requires strong attention to detail, proactive problem solving, and the ability to work independently while coordinating with internal teams. Previous admin/HR support experience is preferred.

Competenze

• Experience in office administration, operations coordination or HR support preferred.
• Excellent attention to detail in invoices, records and scheduling.
• Proactive and forward-thinking, able to anticipate needs and issues.
• Self-motivated, fast learner, able to handle unfamiliar tasks.
• Strong organisational and time-management skills, able to meet deadlines.
• Demonstrates accountability, initiative and ownership.
• Comfortable coordinating with vendors, contractors and internal stakeholders.
• Able to work independently while maintaining teamwork.

Mansioni

• Office Administration & Operations: manage day-to-day activities for smooth operations.
• Coordinate ordering and replenishment of pantry, stationery and office supplies.
• Process vendor invoices and payment requests; maintain records and payment status.
• Liaise with building management, contractors, cleaners and service providers for maintenance.
• Coordinate apartment matters including cleaning and maintenance as needed.
• Maintain organised office records and trackers using company systems.
• Identify operational issues and follow through to resolution.
• HR Administration & Recruitment Support: onboarding arrangements and access setup.
• Support recruitment activities including interview scheduling and candidate communications.
• Company Events & Employee Engagement: plan and execute events and celebrations.
• Coordinate event logistics: venue, catering, vendors, supplies and setup.
• Manage birthday arrangements, vouchers and related activities; assist with budgeting.
• Maintain event records and attendance lists; handle invoices and quotations.
• Team Support & Coordination: serve as point of contact for admin requests.
• Monitor tasks and provide progress updates; improve workflows and efficiency.
• Support ad hoc projects and other duties as assigned.

Conoscenze

Office administration

Operations coordination

HR support

Attention to detail

Proactive mindset

Time management

Ownership / accountability

Vendor coordination

Independent work, teamwork

Descrizione del lavoro

Key Responsibilities

• Office Administration & Operations
• Manage day-to-day office administrative activities to ensure smooth and efficient operations.
• Coordinate the ordering and replenishment of pantry items, stationery, office supplies and other operational necessities.
• Process vendor invoices, submit payment requests, maintain accurate records and track payment status to prevent missed or duplicate payments.
• Liaise with building management, contractors, cleaners and external service providers regarding office maintenance, repairs and operational requirements.
• Coordinate company apartment matters, including cleaning, maintenance and related administrative support when needed.
• Maintain organised office records, documentation and trackers using company systems and shared platforms.
• Proactively identify operational issues, anticipate requirements and follow through until resolution.
• HR Administration & Recruitment Support
• Coordinate new employee onboarding arrangements, including orientation and workplace readiness.
• Arrange and manage building access registration, facial recognition enrolment and related access requirements.
• Support recruitment activities, including interview scheduling, candidate communications and coordination with HR team.
• Company Events & Employee Engagement
• Support the planning, coordination and execution of company events, team gatherings and festive celebrations.
• Coordinate event logistics, including venue arrangements, catering, vendors, supplies and event setup.
• Manage employee birthday arrangements, including birthday vouchers, gifts and related activities.
• Assist with event budgeting, quotations, purchase requests and invoice submissions.
• Maintain accurate event records, attendance lists and related documentation.
• Anticipate event requirements and ensure smooth execution from planning through completion.
• Team Support & Coordination
• Act as a point of contact for general office administrative requests and operational matters.
• Monitor outstanding tasks, provide timely progress updates and ensure matters are followed through to completion.
• Identify opportunities to improve administrative workflows, documentation and operational efficiency.
• Support ad hoc projects and other administrative duties as assigned.

Job Requirements

• Prior experience in office administration, operations coordination or HR support is preferred.
• Excellent attention to detail, particularly in handling invoices, records, scheduling and administrative documentation.
• Proactive and forward-thinking, with the ability to anticipate needs, identify potential issues and take appropriate action.
• Self-motivated and a fast learner, able to independently research, understand and manage unfamiliar tasks or processes.
• Strong organisational and time-management skills, with the ability to prioritise multiple assignments and meet deadlines.
• Demonstrates accountability, initiative and a strong sense of ownership.
• Comfortable coordinating with vendors, contractors and internal stakeholders.
• Able to work independently while maintaining effective teamwork and communication.