Receptionist cum Office Admin (6mths - PERM) - up $3500

PERSOL Singapore; Singapore; Sur place; SGD 48 000 - 72 000; Plein temps

Résumé du poste

PERSOL Singapore is seeking an Office Administrator to help manage daily operations, maintain records, and coordinate services with vendors and contractors. You will support onboarding, access management, interviews, and candidate coordination to ensure smooth operations.

You will also help plan events, manage budgets, and improve workflows while working with internal stakeholders. A proactive, detail‑oriented individual with 1–3 years of related experience will excel.

Qualifications

• Experience in office administration, operations coordination or HR support preferred (1–3 years).
• Strong attention to detail in invoicing, records, scheduling and docs.
• Proactive, independent learner with ability to anticipate needs and actions.
• Excellent organizational and time-management skills, able to multitask and meet deadlines.
• Able to coordinate with vendors, contractors and internal stakeholders.

Responsabilités

• Manage daily office operations, supplies, invoices, payment tracking, maintenance, and records.
• Interface with building management, contractors, cleaners and service providers.
• Assist onboarding, access management, interviews, and candidate coordination.
• Coordinate company events, budgeting, logistics, and vendor management.
• Serve as main contact for admin matters and support ad hoc projects.

Connaissances

Office administration

Operations coordination

HR support

Vendor coordination

Record keeping

Description du poste

Key Responsibilities

• Manage daily office operations, office supplies, vendor invoices, payment tracking, office maintenance, company apartment administration, and record management to ensure smooth business operations.
• Liaise with building management, contractors, cleaners, and service providers, while proactively resolving operational and maintenance issues.
• Support employee onboarding, access management, orientation arrangements, interview scheduling, and candidate coordination.
• Coordinate company events, team activities, festive celebrations, employee birthday programs, event logistics, budgeting, vendor management, and documentation.
• Serve as a key contact for office administration matters, monitor task completion, improve operational workflows, and support ad hoc projects and team initiatives.

Job Requirements

• Prior experience in office administration, operations coordination or HR support is preferred (1-3yrs experience)
• Excellent attention to detail, particularly in handling invoices, records, scheduling and administrative documentation.
• Proactive and forward-thinking, with the ability to anticipate needs, identify potential issues and take appropriate action.
• Self-motivated and a fast learner, able to independently research, understand and manage unfamiliar tasks or processes.
• Strong organisational and time-management skills, with the ability to prioritise multiple assignments and meet deadlines.
• Demonstrates accountability, initiative and a strong sense of ownership.
• Comfortable coordinating with vendors, contractors and internal stakeholders.
• Able to work independently while maintaining effective teamwork and communication.

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PERSOL Singapore Pte Ltd (EA License No: 01C4394) | EA Registration No. R1770602 (Teng Min Yee)