(UP to $3.5K) HR Admin (6 months - convertible)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. invites an organized office administrator to join our team in Singapore. The role covers office operations, HR onboarding support, and event coordination to ensure a productive work environment.

You will manage day-to-day administrative tasks, onboarding arrangements, access registration, and logistics for events, while collaborating with vendors and internal teams to maintain smooth operations.

Qualifications

• Prior experience in office administration, operations coordination or HR support is preferred.
• Excellent attention to detail, especially with invoices and records.
• Proactive and forward-thinking with ability to anticipate needs and resolve issues.
• Self-motivated, fast learner who can work independently.
• Strong organisational and time-management skills.

Responsibilities

• Manage day-to-day office administrative activities and ensure smooth operations.
• Coordinate onboarding, access registration and workplace readiness for new hires.
• Support planning and execution of company events and celebrations.
• Assist with event budgeting, quotations, invoices, and records.
• Act as a point of contact for general admin requests and follow up on tasks.

Skills

Office administration

Operations coordination

HR support

Attention to detail

Vendor coordination

Time management

Proactive mindset

Job description

Key Responsibilities

Office Administration & Operations

• Manage day-to-day office administrative activities to ensure smooth and efficient operations.
• Coordinate the ordering and replenishment of pantry items, stationery, office supplies and other operational necessities.
• Process vendor invoices, submit payment requests, maintain accurate records and track payment status to prevent missed or duplicate payments.
• Liaise with building management, contractors, cleaners and external service providers regarding office maintenance, repairs and operational requirements.
• Coordinate company apartment matters, including cleaning, maintenance and related administrative support when needed.
• Maintain organised office records, documentation and trackers using company systems and shared platforms.
• Proactively identify operational issues, anticipate requirements and follow through until resolution.

HR Administration & Recruitment Support

• Coordinate new employee onboarding arrangements, including orientation and workplace readiness.
• Arrange and manage building access registration, facial recognition enrolment and related access requirements.
• Support recruitment activities, including interview scheduling, candidate communications and coordination with HR team.

Company Events & Employee Engagement

• Support the planning, coordination and execution of company events, team gatherings and festive celebrations.
• Coordinate event logistics, including venue arrangements, catering, vendors, supplies and event setup.
• Manage employee birthday arrangements, including birthday vouchers, gifts and related activities.
• Assist with event budgeting, quotations, purchase requests and invoice submissions.
• Maintain accurate event records, attendance lists and related documentation.
• Anticipate event requirements and ensure smooth execution from planning through completion.

Team Support & Coordination

• Act as a point of contact for general office administrative requests and operational matters.
• Monitor outstanding tasks, provide timely progress updates and ensure matters are followed through to completion.
• Identify opportunities to improve administrative workflows, documentation and operational efficiency.
• Support ad hoc projects and other administrative duties as assigned.

Job Requirements

• Prior experience in office administration, operations coordination or HR support is preferred.
• Excellent attention to detail, particularly in handling invoices, records, scheduling and administrative documentation.
• Proactive and forward-thinking, with the ability to anticipate needs, identify potential issues and take appropriate action.
• Self-motivated and a fast learner, able to independently research, understand and manage unfamiliar tasks or processes.
• Strong organisational and time-management skills, with the ability to prioritise multiple assignments and meet deadlines.
• Demonstrates accountability, initiative and a strong sense of ownership.
• Comfortable coordinating with vendors, contractors and internal stakeholders.
• Able to work independently while maintaining effective teamwork and communication.