(Entry Level) HR Admin (6 months - convertible)

PERSOL; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

PERSOL Singapore is seeking an organised Office Administrator to support daily operations across admin, HR, and events. You will coordinate office supplies, onboarding, vendor invoices and facilities needs, ensuring smooth workflows and timely communications.

The role requires proactive problem solving, meticulous record-keeping and the ability to work independently while collaborating with internal teams and external partners.

Responsibilities

• Manage day-to-day office administrative activities to ensure smooth operations.
• Coordinate pantry items, stationery and office supplies.
• Process vendor invoices and track payments to avoid duplicates.
• Liaise with building management and external service providers.
• Coordinate company apartment matters and related support.
• Maintain organised office records and trackers.
• Identify operational issues and ensure resolution.
• Coordinate onboarding arrangements for new employees.
• Manage building access and recruitment coordination.
• Support recruitment activities including interview scheduling.
• Support planning and execution of company events.
• Coordinate event logistics such as venues and catering.
• Manage employee birthday arrangements and related activities.
• Assist with event budgeting and invoicing.
• Maintain event records and attendance.
• Ensure smooth execution from planning to completion.
• Act as point of contact for office administrative requests.
• Monitor outstanding tasks and provide progress updates.
• Identify opportunities to improve workflows.
• Support ad hoc projects and other duties.

Job description

Key Responsibilities

Office Administration & Operations

• Manage day-to-day office administrative activities to ensure smooth and efficient operations.
• Coordinate the ordering and replenishment of pantry items, stationery, office supplies and other operational necessities.
• Process vendor invoices, submit payment requests, maintain accurate records and track payment status to prevent missed or duplicate payments.
• Liaise with building management, contractors, cleaners and external service providers regarding office maintenance, repairs and operational requirements.
• Coordinate company apartment matters, including cleaning, maintenance and related administrative support when needed.
• Maintain organised office records, documentation and trackers using company systems and shared platforms.
• Proactively identify operational issues, anticipate requirements and follow through until resolution.

HR Administration & Recruitment Support

• Coordinate new employee onboarding arrangements, including orientation and workplace readiness.
• Arrange and manage building access registration, facial recognition enrolment and related access requirements.
• Support recruitment activities, including interview scheduling, candidate communications and coordination with HR team.

Company Events & Employee Engagement

• Support the planning, coordination and execution of company events, team gatherings and festive celebrations.
• Coordinate event logistics, including venue arrangements, catering, vendors, supplies and event setup.
• Manage employee birthday arrangements, including birthday vouchers, gifts and related activities.
• Assist with event budgeting, quotations, purchase requests and invoice submissions.
• Maintain accurate event records, attendance lists and related documentation.
• Anticipate event requirements and ensure smooth execution from planning through completion.

Team Support & Coordination

• Act as a point of contact for general office administrative requests and operational matters.
• Monitor outstanding tasks, provide timely progress updates and ensure matters are followed through to completion.
• Identify opportunities to improve administrative workflows, documentation and operational efficiency.
• Support ad hoc projects and other administrative duties as assigned.

Job Requirements

• Prior experience in office administration, operations coordination or HR support is preferred.
• Excellent attention to detail, particularly in handling invoices, records, scheduling and administrative documentation.
• Proactive and forward-thinking, with the ability to anticipate needs, identify potential issues and take appropriate action.
• Self-motivated and a fast learner, able to independently research, understand and manage unfamiliar tasks or processes.
• Strong organisational and time-management skills, with the ability to prioritise multiple assignments and meet deadlines.
• Demonstrates accountability, initiative and a strong sense of ownership.
• Comfortable coordinating with vendors, contractors and internal stakeholders.
• Able to work independently while maintaining effective teamwork and communication.