Admin Executive (UBI / ID Firm) - SS10

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment consultancy in Singapore is looking for an Admin Executive to support the sales team with scheduling, data entry, and administrative tasks. The ideal candidate will have a diploma and 2-3 years of experience. Responsibilities include managing client inquiries, preparing reports, and ensuring accurate customer databases. The position offers a salary range of $2600 - $3200 and requires strong skills in Excel and PowerPoint.

Qualifications

• Minimum diploma in a relevant field.
• At least 2-3 years of experience in an administrative role.

Responsibilities

• Assist the sales team with schedules and travel.
• Prepare sales reports and maintain documentation.
• Handle administrative tasks including data entry.

Skills

Excel

PowerPoint

Data entry

Customer service

Education

Diploma

Job description

Admin Executive

• Location: Ubi
• Salary: $2600 - $3200
• Working Hours: 5 Days | 9am – 6pm

Key Responsibilities

• Assist the sales team in managing schedules, appointments, and travel arrangements.
• Excel / Power point
• Data entry sales figures calculations
• Prepare and maintain sales reports, presentations, and documentation.
• Handle incoming inquiries from clients and provide prompt responses.
• Coordinate with internal departments to ensure timely delivery of products/services to clients.
• Manage and update customer databases, ensuring all information is accurate and up-to-date.
• Support the sales team with order processing, including preparing sales orders and invoices.
• Handle administrative tasks such as filing, data entry, and document management.
• Provide general support to the sales team to help achieve sales targets.
• Handle cheque management processes, including “Drop Cheque” procedures.
• Record meeting minutes and diligently follow up on action items assigned during meetings.
• Follow up whatsapp project groupchats.
• Prepare and draft memos, newsletters, articles, and reports to effectively communicate within the organization.
• Oversee daily administrative functions to ensure smooth operations.
• Procure and maintain inventory of stationery, pantry items, and office supplies.
• Coordinate corporate entertainment activities and manage overall office operations.
• Perform additional duties as assigned, contributing to the overall efficiency of the team.

Requirements

• Min Diploma
• Min 2 - 3 years’ experience

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474