Admin Executive cum Personal Assistant to Director

APLUS GLOBAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic organization in Singapore seeks an Admin Executive cum PA to the Director. This role involves comprehensive administrative and personal support to the Director, managing daily office operations, and handling worker management matters. Candidates should have a Diploma in Business Administration, relevant experience, and strong organizational and communication skills. A good understanding of HR administration is preferred. The position requires attention to confidentiality and detail, ensuring the smooth operation of administrative tasks.

Qualifications

• Minimum 1–3 years of relevant experience in administration, PA, or worker management.
• Experience in the construction, engineering, or contracting industry is an advantage.
• Familiar with basic HR administration.

Responsibilities

• Provide full administrative and secretarial support to the Director.
• Manage the Director’s schedule, meetings, appointments, and travel arrangements.
• Handle confidential information with professionalism and discretion.
• Maintain proper filing systems for contracts, invoices, HR, and company records.
• Coordinate medical check-ups, insurance, and training requirements.

Skills

Organisational skills

Communication skills

Multitasking

Confidentiality

Proficient in Microsoft Office

Education

Diploma in Business Administration or related field

Job description

Job Summary

The Admin Executive cum PA to the Director is responsible for providing comprehensive administrative and personal support to the Director while managing daily office administration and foreign/local worker management matters. The role requires strong organisational skills, coordination with multiple stakeholders, and strict adherence to confidentiality and regulatory requirements.

Key Responsibilities

Personal Assistant to the Director

• Provide full administrative and secretarial support to the Director
• Manage the Director’s schedule, meetings, appointments, and travel arrangements
• Prepare correspondence, reports, presentations, and meeting materials
• Handle confidential information with professionalism and discretion
• Act as liaison between the Director and internal teams, clients, consultants, and authorities
• Track follow-ups, deadlines, and action items on behalf of the Director

Office Administration

• Manage daily office administrative operations
• Maintain proper filing systems for contracts, invoices, HR, and company records
• Prepare and process invoices, claims, quotations, and basic administrative documents
• Coordinate meetings, take minutes, and circulate meeting notes where required
• Liaise with suppliers, service providers, and external parties
• Ensure office supplies and administrative systems are well maintained

Worker Management & HR Administration

• Handle administrative matters relating to local and foreign workers
• Maintain accurate worker records, including personal details, contracts, and passes
• Coordinate medical check-ups, insurance, and training requirements
• Assist in onboarding, orientation, and offboarding of workers
• Monitor leave records, attendance, and basic payroll-related documentation
• Liaise with MOM, dormitory operators, clinics, and relevant agencies when required

General & Ad-Hoc Duties

• Assist with project-related administrative tasks
• Support management on ad-hoc assignments as required
• Ensure compliance with company policies and relevant regulations
• Perform any other duties assigned by the Director or management

Requirements & Qualifications

• Diploma or equivalent qualification in Business Administration or related field
• Minimum1–3 years of relevant experience in administration, PA, or worker management
• Experience in the construction, engineering, or contracting industry is an advantage
• Familiar with basic HR administration
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organisational, multitasking, and communication skills
• Able to work independently with minimal supervision
• Highlevel of confidentiality, reliability, and attention to detail

Working Conditions

• Standard office hours (as per company policy)
• Flexibility may be required to support the Director’s and operational needs