Admin Executive (Construction)

WECRUIT PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A logistics support company in Singapore is seeking an experienced administrative professional for various tasks, including assisting the logistics department, coordinating material movements, and maintaining accurate records. The ideal candidate has at least 2-3 years of administrative experience and is proficient in Microsoft Office. Opportunities to manage inventory and assist in audits are included in this diverse role.

Qualifications

• Minimum 2-3 years of administrative experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Able to multi-task and work in a fast-paced environment.

Responsibilities

• Deliver daily administrative assistance to the logistics department.
• Ensure accurate recordkeeping of machinery certifications, road tax, and insurance renewals.
• Support the preparation of documentation for audits and inspections as required.
• Provide reception coverage when necessary.
• Assist in planning and coordinating the movement of materials.
• Communicate with suppliers and project staff for timely delivery.
• Track and update delivery statuses.
• Maintain and update records of inventory.
• Assist with stock-taking and asset-tracking.
• Record and update daily working hours and overtime.
• Collect and verify timesheets and attendance records.
• Prepare monthly overtime reports for payroll.

Skills

Administrative skills

Microsoft Office proficiency

Multi-tasking

Education

GCE 'O' Level or equivalent

Job description

Responsibilities

• Deliver daily administrative assistance to the logistics department.
• Ensure accurate recordkeeping of machinery certifications, road tax, and insurance renewals.
• Support the preparation of documentation for audits and inspections as required.
• Provide reception coverage when necessary.
• Assist in planning and coordinating the movement of materials to and from construction sites.
• Communicate with suppliers and project staff to ensure timely and accurate delivery of materials and equipment.
• Track and update delivery statuses, providing regular progress reports to the project team.
• Maintain and update records of material and tool inventory.
• Assist with stock-taking and asset-tracking activities.
• Record and update daily working hours and overtime for workers and site staff.
• Collect, review, and verify timesheets, attendance records, and overtime claims from site supervisors.
• Prepare and submit monthly overtime reports to support payroll processing.

Requirements

• Minimum GCE ‘O’ Level or equivalent with 2 - 3 years of administrative experience
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Able to multi-task and work in a fast-paced environment.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd | EA License No: 20C0270

EA Personnel No: R22110981| EA Personnel Name: Law Mei Fong