Admin Executive(Experience in IT company or IT Departments)

SOFTENGER (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A technology solutions provider in Singapore is seeking an Office Administrator to provide high-quality administrative support to the team. Key responsibilities include coordinating office activities, managing inventory, and maintaining project records. Candidates should have previous experience in an administrative role, outstanding communication skills, and proficiency in MS Office. This position is ideal for individuals looking to excel in a supportive environment while contributing to efficient office operations.

Qualifications

• Proven experience in office administration or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.

Responsibilities

• Provide administrative support to office and team as needed.
• Coordinate office activities for efficiency and compliance.
• Manage inventory and procurement of IT infrastructure.

Skills

Office administration experience

Communication skills

Organizational skills

Leadership skills

MS Office proficiency

Education

Qualifications in secretarial and office administration studies

Job description

Responsibilities

• Provide administrative support to office and team as required in a timely, proactive and diligent manner.
• Coordinate office activities and operations to secure efficiency and compliance to company processes and procedures.
• Perform and maintain project records and status.
• Manage inventory and procurement of IT infrastructure.
• Assist colleagues where necessary, and other general administrative duties/tasks.

Skills

• Proven experience as office administrator or in service industry or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Excellent knowledge of MS Office.
• Qualifications in secretarial and office administration studies will be an advantage.

Tasks List

Daily

1. Attend to user storage requests
2. Request for storage quotations
3. Check approved memos and liaise with finance for PR/PO creation
4. Other ad‑hoc tasks assigned by customer

Monthly

1. Generate Monthly Consumption for Finance (1st week of the month)
2. Cross check vendor's DO & delivered items
3. Prepare asset disposal listing for disposal

Quarterly

1. Work with vendor to finalize the loading list
2. Generate PO accumulation report

Yearly

1. Annual asset verification