Admin Executive

HANSING RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A growing construction company in Singapore is seeking an Admin Executive to manage HR operations for both the head office and site staff. The ideal candidate will handle recruitment, work pass administration, and payroll support while ensuring compliance with Singapore’s employment regulations. Responsibilities include coordinating manpower deployment, maintaining HR data, and supporting payroll processing. The role requires a Diploma or Degree in Human Resource Management or Business Administration, along with a minimum of 3 years of HR experience, preferably in the construction sector.

Qualifications

• Minimum of 3 years of HR experience, preferably in construction or engineering sector.
• Knowledge of Employment Act, Work Injury Compensation Act (WICA), and MOM regulations.
• Able to work independently and handle site-based workforce matters.

Responsibilities

• Handle full spectrum of HR functions including recruitment, onboarding, and employee records management.
• Manage work pass applications, renewals, and cancellations via MOM portal.
• Support monthly payroll processing and CPF, IRAS, and statutory submissions.

Skills

Strong interpersonal skills

Multitasking

Proficient in MS Office

Education

Diploma / Degree in Human Resource Management or Business Administration

Tools

HR software

WP Online

EP Online

CPF

IRAS submissions

Job description

My Client is a growing construction company seeking a dedicated Admin Executive to manage admin operations for both head office and site staff. The ideal candidate will handle recruitment, work pass administration, payroll support, and ensure compliance with Singapore’s employment regulations.

You will play a key role in maintaining smooth manpower operations and supporting a positive, safe, and productive workplace.

Responsibilities:

• Handle full spectrum of HR functions, including recruitment, onboarding, and employee records management.
• Manage work pass applications, renewals, and cancellations (Work Permit, S Pass, Employment Pass) via MOM portal (EP Online / WP Online).
• Coordinate manpower deployment for various sites in compliance with MOM quota requirements.
• Maintain accurate HR and payroll data; support monthly payroll processing and CPF, IRAS, and statutory submissions.
• Prepare HR letters, contracts, and ensure proper filing of personnel documents.
• Handle employee welfare, grievances, and disciplinary issues with professionalism.
• Coordinate with Safety Department for worker induction, training, and compliance documentation.
• Organize staff welfare activities and engagement programs.
• Support HR audits, reporting, and continuous process improvement.

Requirements:

• Diploma / Degree in Human Resource Management, Business Administration, or related field.
• Minimum 3 years of HR experience, preferably in the construction or engineering sector.
• Knowledge of Employment Act, Work Injury Compensation Act (WICA), and MOM regulations.
• Experience using WP Online / EP Online, CPF, and IRAS submissions.
• Proficient in MS Office and HR software.
• Strong interpersonal, communication, and multitasking skills.
• Able to work independently and handle site-based workforce matters.