Admin Executive

HOUSE OF CRAB (HOLDING) PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

House of Crab (Holding) Pte. Ltd. in Singapore seeks a capable administrative/sales support assistant to manage daily admin tasks, production planning, rosters, and order processing.

You will respond to inquiries, prepare quotes, and coordinate logistics for deliveries. The role requires 1–2 years in admin or sales support, proficiency in Microsoft/WPS Office, good communication, and the ability to multi-task in a fast-paced environment.

Qualifications

• Minimum N level and above qualification.
• Preferably 1–2 years’ experience in administrative or sales support in F&B organisations (entry-level candidates welcome to apply).
• Proficient in Microsoft/ WPS Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Comfortable with making outbound calls and handling customer inquiries.
• Able to multi-task and work in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Knowledge of basic invoicing and quotation processes will be an added advantage.
• Must have Food Hygiene Certificate.
• Able to communicate in Mandarin.

Responsibilities

• Handle day-to-day administrative tasks and ad-hoc duties as assigned, including documentation, filing, scanning, and data entry.
• Plan daily/weekly/monthly production plan to ensure orders are fulfilled.
• Prepare duty roster to ensure enough manpower.
• Place purchase orders based on production needs.
• Respond to general enquiries via phone and email and handle complaints professionally.
• Assist in generating reports, quotations, sales orders, and invoices for stakeholders.
• Arrange logistics for order delivery.
• Coordinate with colleagues regarding internal billing and order matters.
• Order and maintain office stationery supplies.
• Maintain stock inventory and conduct month-end stocktake.
• Perform other ad hoc duties as assigned.

Skills

Communication skills

Multitasking

Organizational skills

Teamwork

Independent work

Education

N level or above

Food Hygiene Certificate

Tools

Microsoft Office

Microsoft Excel

Microsoft Word

Outlook

WPS Office

Job description

Job Description:

• - Handle day-to-day administrative tasks and ad-hoc duties as assigned, including proper documentation, filing, and scanning, data entry and updating records in the system etc.
• - Plan daily/weekly/monthly production plan to ensure orders are all fulfilled.
• - Prepare duty roster to ensure enough manpower.
• - Place purchase order based on the production needs.
• - Respond to general enquiries via phone and email and handle complaints in a timely and professional manner.
• - Assist in generating reports, quotations, sales orders, and invoices, and send them to the respective stakeholders.
• - Arrange logistic for order delivery.
• - Coordinate with colleagues regarding internal billing and order matters.
• - Order and maintain office stationery supplies.
• - Maintain stock inventory and month end stocktake.
• - Perform any other ad hoc duties as assigned.

Requirements:

• - Minimum N level and above qualification.
• - Preferably 1–2 years’ experience in administrative or sales support in F&B organisations (entry-level candidates welcome to apply).
• - Proficient in Microsoft/ WPS Office applications (Word, Excel, Outlook).
• - Good communication and interpersonal skills.
• - Comfortable with making outbound calls and handling customer inquiries.
• - Able to multi-task and work in a fast-paced environment.
• - Strong attention to detail and organizational skills.
• - Ability to work independently and as part of a team.
• - Good communication and interpersonal skills.
• - Knowledge of basic invoicing and quotation processes will be an added advantage.
• - Must have Food Hygiene Certificate.
• - Able to communicate in Mandarin.