Admin

Essentials (SG) Pte Ltd; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Essentials (SG) Pte Ltd is hiring three Admin staff in Singapore to support the sales team with day-to-day administrative tasks and order processing.

You will prepare quotations, invoices and delivery documents, respond to customer inquiries, and coordinate with customers, sales reps, warehouse and delivery teams to ensure timely delivery. The role requires strong Excel/Word skills and good communication abilities.

Qualifications

• 1–2 years of sales administration or similar experience preferred.
• Excellent communication and interpersonal skills.
• Proficient with Microsoft Excel and Word.
• Strong organizational skills and attention to detail.
• Able to work independently and as part of a team.
• Willing to learn and be proactive.
• Experience in wholesale, trading, PPE, or related industries is a plus.

Responsibilities

• Provide administrative and sales support to the sales team.
• Prepare quotations, sales orders, POs, invoices, and delivery documents.
• Process and follow up on customer orders to ensure timely delivery.
• Coordinate with customers, sales reps, warehouse and delivery teams on orders and schedules.
• Respond to customer enquiries via phone, WhatsApp and email.
• Follow up on quotations, orders and payments as needed.
• Maintain customer data, pricing, and sales records in the system.
• Assist in preparing price lists, product information, samples and sales materials.
• Monitor stock availability and coordinate with warehouse for orders.
• Liaise with suppliers on product availability and pricing.
• Prepare sales and administrative reports.
• Handle general sales and office admin duties.
• Perform other duties and ad-hoc tasks by management.

Skills

Communication skills

Interpersonal skills

Organizational skills

Independence

Proactive learning

Tools

Microsoft Excel

Microsoft Word

Job description

As part of our ongoing expansion, we're looking to hire 3 x Admin to join our growing team. Positions available in Singapore

Job Responsibilities

• Provide administrative and sales support to the sales team.

• Prepare quotations, sales orders, purchase orders, invoices and delivery documents.

• Process and follow up on customer orders to ensure timely delivery.

• Coordinate with customers, sales representatives, warehouse and delivery teams regarding orders and delivery schedules.

• Respond to customer enquiries through phone, WhatsApp and email.

• Follow up with customers on quotations, orders, outstanding payments and other requirements when necessary.

• Maintain and update customer information, pricing and sales records in the company system.

• Assist sales staff with preparing price lists, product information, samples and other sales materials.

• Monitor stock availability and coordinate with the warehouse team for customer orders.

• Liaise with suppliers when necessary regarding product availability, pricing and delivery.

• Assist in preparing sales reports and other administrative reports.

• Handle general sales and office administration duties.

• Perform other duties and ad-hoc tasks assigned by the management.

Requirements

• Minimum 1–2 years of sales administration, sales coordination or similar experience preferred.

• Good communication and interpersonal skills.

• Comfortable communicating with customers through phone, WhatsApp and email.

• Proficient in Microsoft Excel, Word and basic computer applications.

• Good organisational skills and attention to detail.

• Able to work independently as well as with the sales team.

• Responsible, proactive and willing to learn.

• Experience in wholesale, trading, F&B supplies, PPE, food packaging or related industries will be an advantage.