Admin cum HR

YJ WATERPROOFING PTE LTD; Singapore; On-site; SGD 30,000 - 48,000; Full time

Job summary

YJ WATERPROOFING PTE LTD in Singapore is seeking an experienced Office Administrator to oversee daily administrative operations and HR support. You will handle filing, data entry, document preparation, records management, and ensure accurate payroll preparation and attendance records.

Responsibilities include vendor coordination for office services, work pass administration, staff welfare activities, training coordination, and maintaining proper HR records.

Qualifications

• Diploma in Business Administration or related discipline.
• 1-2 years of administrative experience required.
• Experience in office administration, documentation, vendor coordination and office supplies.
• Experience in work pass, payroll or HR administration is advantageous.

Responsibilities

• Handle day-to-day office administration, including filing, data entry, document preparation and records management
• Monitor and replenish pantry, stationery and other office supplies
• Coordinate with vendors for office services including cleaning, water filtration, floor mats, indoor plants, equipment maintenance and staff transportation
• Handle work pass administration, including application, issuance, renewal and cancellation
• Liaise with vendors on dormitory-related matters
• Answer incoming calls, transfer calls and take messages for the relevant departments
• Assist with attendance checking, overtime records and monthly payroll preparation
• Coordinate employee training matters, including course sourcing, registration and related administration
• Support employee welfare activities, staff engagement and company events
• Maintain proper administrative and HR records and documentation
• Provide other administrative and Human Resource support as assigned by the HR Manager

Skills

Administrative skills

Vendor coordination

Payroll administration

HR records management

Work pass administration

Education

Diploma in Business Administration, Business Studies, Human Resource Management or related discipline

Job description

RESPONSIBILITIES

• Handle day-to-day office administration, including filing, data entry, document preparation and records management
• Monitor and replenish pantry, stationery and other office supplies
• Coordinate with vendors for office services including cleaning, water filtration, floor mats, indoor plants, equipment maintenance and staff transportation
• Handle work pass administration, including application, issuance, renewal and cancellation
• Liaise with vendors on dormitory-related matters
• Answer incoming calls, transfer calls and take messages for the relevant departments
• Assist with attendance checking, overtime records and monthly payroll preparation
• Coordinate employee training matters, including course sourcing, registration and related administration
• Support employee welfare activities, staff engagement and company events
• Maintain proper administrative and HR records and documentation
• Provide other administrative and Human Resource support as assigned by the HR Manager

Requirements

• Diploma in Business Administration, Business Studies, Human Resource Management or related discipline
• 1-2 years of relevant administrative experience is required
• Experience in general office administration, documentation, vendor coordination and office supplies
• Experience in work pass, payroll or HR administration will be an advantage