Administrative Assistant

SMART REACH PTE. LTD.; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

SMART REACH PTE. LTD. is seeking an Administrative Assistant to support daily office operations and HR functions. The role emphasizes accuracy, organization, and a proactive approach to handling documentation, recruitment support, and payroll-related tasks.

The ideal candidate will have a degree or diploma, familiarity with MS Word/Excel, and strong multitasking abilities, working well both independently and within a team. Training and learning opportunities are available.

Qualifications

• Degree or Diploma holders (required).
• Experience in admin and HR is an advantage.
• Proficient with MS Word, Excel and email.
• Strong organisational and communication skills.
• Able to multitask and work independently as well as in a team.

Responsibilities

• Handle general office administration, data entry, filing and document management.
• Prepare quotations, invoices, purchase orders and other business documents.
• Maintain accurate records, spreadsheets and administrative reports.
• Manage emails, phone calls and correspondence with clients and suppliers.
• Coordinate orders, deliveries and other operational matters.
• Assist management with daily administrative tasks and reporting.
• Assist with recruitment, job advertisements, interview scheduling and candidate coordination.
• Maintain employee records and HR documentation.
• Assist with onboarding, contracts and staff documentation.
• Monitor attendance, leave records and timesheets.
• Support payroll preparation and salary records.
• Ensure confidentiality of employee information.

Skills

Organisational skills

Communication

Interpersonal skills

Multitasking

Attention to detail

Independent working

Team player

Proactive

Learning agility

Problem solving

Education

Degree or Diploma holders

Tools

Microsoft Word

Microsoft Excel

Email communication

Job description

Administrative Assistant (Administration & HR)

We are looking for a responsible, organised and motivated Administrative Assistant to support our daily office operations and Human Resources (HR) functions. The ideal candidate should be detail-oriented, able to multitask and willing to learn.

Key Responsibilities

Administrative Duties

• Handle general office administration, data entry, filing and document management.
• Prepare quotations, invoices, purchase orders and other business documents.
• Maintain accurate records, spreadsheets and administrative reports.
• Manage emails, phone calls and correspondence with clients and suppliers.
• Coordinate orders, deliveries and other operational matters.
• Assist management with daily administrative tasks and reporting.

Human Resources (HR) Duties

• Assist with recruitment, job advertisements, interview scheduling and candidate coordination.
• Maintain employee records, personal particulars and HR documentation.
• Assist with employee onboarding, employment contracts and staff documentation.
• Monitor staff attendance, leave records and timesheets.
• Assist with work pass applications, renewals and cancellations, where applicable.
• Support payroll preparation and maintain relevant salary and employee records.
• Assist with employee welfare, HR correspondence and other personnel matters.
• Ensure proper filing and confidentiality of employee information.

Job Requirements

• Degree or Diploma holders
• Previous experience in administration and HR is an advantage.
• Basic proficiency in Microsoft Word, Excel and email communication.
• Good organisational, communication and interpersonal skills.
• Strong attention to detail and ability to manage multiple tasks.
• Able to work independently and as part of a team.
• Responsible, proactive, trustworthy and willing to learn.