ADMIN CLERK

MF BUILDING & CONSTRUCTION PRODUCTS PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

MF BUILDING & CONSTRUCTION PRODUCTS PTE. LTD. is seeking a responsible Admin Clerk to support daily office operations.

You will handle general administrative duties, data entry, documentation, and assist with coordinating with customers and internal departments. The role emphasizes accuracy, good communication, and teamwork, with a 5.5 days work week. You should be proficient in Microsoft Word and Excel, and capable of maintaining records and preparing basic business paperwork.

Qualifications

• Previous administrative experience is preferred.
• Basic knowledge of Microsoft Word and Excel.
• Good communication and interpersonal skills.

Responsibilities

• Daily Operations: Perform general administrative and clerical tasks to ensure efficient office workflows.
• Documentation & Data Entry: Enter data accurately; manage filing, scanning, photocopying, and systematic document retention.
• Business Documents: Prepare precise quotations, invoices, delivery orders, and other essential business paperwork.
• Communication: Respond promptly to phone calls, emails, and general inquiries to support customer satisfaction and internal communication.
• Cross-Department Liaison: Coordinate closely with customers and internal departments to facilitate a smooth workflow.
• Record Keeping: Maintain and update company records to ensure high accuracy and easy accessibility.
• Task Coordination: Assist with scheduling, coordinating, and following up on office activities to meet strict deadlines.
• Reporting: Prepare reports and compile basic office documentation to aid management decisions.
• Departmental Support: Provide reliable administrative support to the accounts and purchasing departments as required.
• Ad-hoc Duties: Carry out any other duties assigned by supervisors or management to support overall office functions.

Skills

Administrative experience

Communication skills

Time management

Teamwork

Attention to detail

Independent work

Tools

Microsoft Word

Microsoft Excel

Job description

Job Summary

We are looking for a responsible, organised, and detail-oriented Admin Clerk to support our daily office operations. The successful candidate will assist with general administrative duties, documentation, data entry, and coordination with customers and internal departments.

Key Responsibilities

• Daily Operations: Perform general administrative and clerical tasks to ensure efficient office workflows.

• Documentation & Data Entry: Enter data accurately; manage filing, scanning, photocopying, and systematic document retention.

• Business Documents: Prepare precise quotations, invoices, delivery orders, and other essential business paperwork.

• Communication: Respond promptly to phone calls, emails, and general inquiries to support customer satisfaction and internal communication.

• Cross-Department Liaison: Coordinate closely with customers and internal departments to facilitate a smooth workflow.

• Record Keeping: Maintain and update company records to ensure high accuracy and easy accessibility.

• Task Coordination: Assist with scheduling, coordinating, and following up on office activities to meet strict deadlines.

• Reporting: Prepare reports and compile basic office documentation to aid management decisions.

• Departmental Support: Provide reliable administrative support to the accounts and purchasing departments as required.

• Ad-hoc Duties: Carry out any other duties assigned by supervisors or management to support overall office functions.

Preferred Competencies & Qualifications

• Experience: Previous administrative experience is preferred (but not mandatory).

• Technical Skills: Basic knowledge of Microsoft Office applications, specifically Word and Excel.

• Soft Skills: Good communication and interpersonal skills.

• Work Ethic: A responsible, organized, hardworking approach with a strong attention to detail.

• Teamwork: Ability to work independently as well as collaboratively within a team.

• Efficiency: Effective time management and proactive follow-up skills.

Working Hours

• 5.5 Days Work Week