Admin Associate

Williams Lea Private Limited; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

Williams Lea Private Limited in Singapore seeks an organised administrative assistant to support a professional client services team. You will manage appointments, handle filing, and perform general office duties with attention to detail.

The role requires 2 years of experience, proficiency in the Microsoft Office suite, and the ability to work under deadlines with minimal supervision while maintaining confidentiality and delivering strong customer service.

Qualifications

• 2 years of experience in administrative support
• Strong PC skills and proficiency with the Microsoft Office suite
• Ability to work in a time- and deadline-sensitive environment
• Independent with minimal supervision
• Attention to detail and confidentiality
• Strong customer service and interpersonal communication skills
• Good problem-solving skills
• Willingness to learn new procedures

Responsibilities

• Provide administrative support to the client including management of appointments, schedule, filing etc.
• Managing and processing billing to clients and invoices from vendors
• Provide general office duties such as stationery ordering and replacing consumables as required.
• Responsible for general clerical work, data entry, document verify and filing.
• Process various import/export trade documents such as PO, L/C, B/L, bills, loans, shipping guarantee and bill settlement etc.
• Provide general clerical support to the team
• Assist in other ad-hoc assignments assigned.

Skills

Administrative support

Detail-oriented

Time management

Communication skills

Confidentiality

Independent working

Problem-solving

Interpersonal skills

Tools

Microsoft Office

Job description

Key responsibilities

• Provide administrative support to the client including management of appointments, schedule, filing etc.
• Managing and processing billing to clients and invoices from vendors
• Provide general office duties such as stationery ordering and replacing consumables as required.
• Responsible for general clerical work, data entry, document verify and filing.
• Process varies types of import/export trade documents such as PO, L/C, B/L, bills, loans, shipping guarantee and bill settlement etc.
• Provide general clerical support to the team
• Assist in other ad-hoc assignments assigned.

About you

• 2 years' experience in administrative support
• Good knowledge of the PC platform
• Knowledge of Microsoft Office software suite (Word, PowerPoint, Excel)
• Able to work in a time and deadline sensitive environment
• Independent, with minimum supervision
• Attention to detail
• Maintain confidentiality and exhibit professional decorum at all times
• Strong customer service and interpersonal communications skills
• Good problem-solving skills
• Able to learn and conform to any new work procedures