Admin Executive

CODEN SPECIALISTS PTE. LTD.; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

CODEN Specialists Pte. Ltd. is seeking a capable Administrative Assistant to support daily office operations, handle purchasing, and maintain documentation.

The role involves coordinating supplier orders, organizing meetings and events, and assisting with HR tasks such as onboarding and offboarding. You should have relevant admin qualifications, be proficient in Microsoft Office, and demonstrate strong time management, problem-solving, and clear written and oral communication to multitask

Qualifications

• Relevant qualifications in administration or related fields is preferred.
• Proficiency in Microsoft Office suite.
• Strong time management skills to efficiently multitask.
• Excellent problem-solving abilities.
• Effective oral and written communication skills.

Responsibilities

• Handle day-to-day administrative duties to ensure smooth office operations.
• Handle purchasing duties, including sourcing, placing orders and liaising with suppliers.
• Maintain proper documentation, records and filing.
• Assist in organizing company event/meeting.
• Assist with HR matters, including recruitment coordination, employee records, onboarding and offboarding, reviewing, calculating staff overtime (OT) and hours worked.
• Undertake any other duties assigned by Management.

Skills

Time management

Multitasking

Communication

Microsoft Office

Problem-solving

Education

Administrative qualification

Job description

Key responsibilities

• Handle day-to-day administrative duties to ensure smooth office operations.

• Handle purchasing duties, including sourcing, placing orders and liaising with suppliers.

• Maintain proper documentation, records and filing.

• Assist in organizing company event/meeting.

• Assist with HR matters, including recruitment coordination, employee records, onboarding and offboarding, reviewing, calculating staff overtime (OT) and hours worked.

• Undertake any other duties assigned by Management.

Requirement

• Relevant qualifications in administration or related fields is preferred.

• Proficiency in Microsoft Office suite.

• Strong time management skills to efficiently multitask.

• Excellent problem-solving abilities.

• Effective oral and written communication skills.