Admin Assistant

Vodich Management Services Pte Ltd; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Vodich Management Services Pte Ltd is seeking an Office Administrator to serve as the primary contact for clients and employees, manage day-to-day administrative tasks, and support executives and departments in Singapore.

The role involves greeting guests, handling mail, maintaining filing systems, managing supplies, and assisting with expense reporting and invoicing. Fresh graduates are welcome to apply, with strong Microsoft Office skills required.

Qualifications

• Diploma or equivalent qualification.
• Fresh graduates welcome to apply.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Oversee front-desk activities, greet guests, answer incoming phone calls, and direct inquiries.
• Manage office supplies and place recurring or ad-hoc orders.
• Ensure a tidy, safe, and fully functional workspace.
• Coordinate incoming and outgoing mail, packages.
• Maintain organized physical and digital filing systems, records, and databases.
• Support expense reporting, invoice processing.
• Any other ad-hoc duties as assigned.

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

About the role

As the Office Administrator, you will serve as the primary point of contact for clients and employees, manage day-to-day administrative tasks, coordinate and support executive and departments.

Key responsibilities

• Oversee front-desk activities, greet guests, answer incoming phone calls, and direct inquiries

• Manage office supplies and place recurring or ad-hoc orders

• Ensure a tidy, safe, and fully functional workspace

• Coordinate incoming and outgoing mail, packages

• Maintain organized physical and digital filing systems, records, and databases

• Support expense reporting, invoice processing

• Any other ad-hoc duties as assigned

Requirement

• Diploma or equivalent

• Fresh Graduated welcome

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)