Admin Assistant

TRUEWATCH TECHNOLOGY INC PTE. LTD.; Singapore; Presencial; SGD 27 000 - 40 000; Tempo integral

Resumo da oferta

TRUEWATCH TECHNOLOGY INC PTE. LTD. is seeking an organised Admin Assistant to keep the Singapore office running smoothly and support day-to-day administrative work.

You will handle office maintenance, supplies, event coordination and front desk duties, ensuring efficient operations. The role emphasizes proactivity, attention to detail and the ability to juggle multiple tasks in a fast-paced environment.

Qualificações

• Diploma or equivalent in Business Administration or related field.
• 1–2 years' experience in administrative or office support roles.
• Proficient with Microsoft Office suite (Word, Excel, Outlook).
• Highly organised with strong attention to detail and ability to multitask.
• Proactive, resourceful and able to work independently.
• Desirable: event coordination or vendor management experience.

Responsabilidades

• Maintain office, meeting rooms and common areas; coordinate repairs and vendor contacts.
• Order stationery, manage pantry stocks, receive deliveries and maintain inventory.
• Plan and run company events; source venues and caterers, obtain quotations.
• Handle front desk and correspondence; sort mail and distribute parcels.
• Manage meeting room bookings, calendar scheduling and business travel arrangements.

Conhecimentos

Microsoft Office

Organisational skills

Attention to detail

Independence

Service-oriented

Formação académica

Diploma or equivalent in Business Administration

Descrição da oferta de emprego

Role overview

We are looking for an organised, proactive Admin Assistant to keep our office running smoothly. You will look after the workplace, managesupplies, support company activities and handle day-to-day administrative workso the team can focus on theirs.

Key responsibilities

1. Office maintenance

• Keep the office, meeting rooms and common areas clean,tidy and presentable
• Report and follow up on repairs and faults (air-con,lighting, plumbing, furniture, IT equipment such as printers)
• Liaise with the building management, cleaners andmaintenance contractors
• Coordinate servicing of office equipment and trackservice contracts

2. Office stationery and pantry ordering

• Monitor stock levels and reorder stationery, printingsupplies and pantry items
• Receive deliveries, check them against orders and keepan inventory record
• Keep the pantry stocked, organised and hygienic

3. Company activities coordination

• Help plan and run company events: team bonding, festivecelebrations, town halls and birthdays
• Source venues, caterers and vendors, and obtainquotations
• Handle logistics: bookings, invitations, RSVPs,materials and on-the-day setup
• Coordinate company gifts, corporate cards and festivedecorations

4. General administration

Front desk andcorrespondence

• Answer and direct phone calls and general emailenquiries
• Receive, sort and distribute mail and courier parcels;arrange outgoing deliveries

Scheduling andbookings

• Manage meeting room bookings and set up rooms formeetings
• Support calendar scheduling for managers when needed
• Arrange business travel: flights, hotels, transport andvisa documents

5. Ad-hoc assignments

• Support management and teams with other tasks andprojects as assigned

Requirements

• Diploma or equivalent; a qualification in BusinessAdministration or related
• At least 1–2 years of experience in an administrativeor office support role (fresh graduates are welcome to apply)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Highly organised, with strong attention to detail andthe ability to juggle several tasks
• Proactive, resourceful and comfortable workingindependently
• Service-oriented team player who is willing to roll uptheir sleeves
• Experience in event coordination or vendor managementis an advantage