Admin Assistant - Toa Payoh

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 27,000 - 33,000; Full time

Job summary

GAIN Employment Services Pte. Ltd. is seeking a diligent Administration Assistant to support a school & MOE Kindergarten in Singapore.

You will manage front-line inquiries, assist with events logistics, and help teachers with administrative tasks. This role requires at least 2 years in administration, proficiency in MS Word, Excel and PowerPoint, and strong communication. Workdays are Monday to Friday, with fixed morning hours and no weekend duties.

Qualifications

• GCE ‘O’ or N Level certificates.
• Proficient in MS Word, Excel, PowerPoint.
• Customer service oriented with good interpersonal and communication skills.
• Good team player with initiative and independence.
• Able to multi-task in a fast-paced environment.
• At least 2 years of administration experience.
• Prior experience in schools preferred.

Responsibilities

• Provide front-line customer service (walk-ins and phone queries) for School and MOE Kindergarten.
• Assist in events management (order of refreshments, preparation of logistics and meeting materials).
• Assist teaching staff on administrative duties such as contacting parents, generation of reports.
• Handling of students who are not feeling well, late comers and early dismissal.
• Receive and verify documents for Financial Assistance Scheme and Bursary applications.
• Tracking and maintaining stocks for stationery, office equipment, and other materials.
• Assist in administrative duties such as data entry, data collation, goods receiving, filing, printing of name tags.
• Carry out any other administrative duties assigned by School Leaders, Administration Manager and Operation Managers.

Skills

MS Word

MS Excel

PowerPoint

Customer service

Interpersonal communication

Team player

Initiative

Multi-tasking

Education

GCE ‘O’ or N Level Certificates

Tools

MS Word

MS Excel

PowerPoint

Job description

Contract Period

1 Jan 2027 to 31 Dec 2027 with an option to extend for another year

Working hours

• Monday to Thursday: 7.00am to 4.00pm, inclusive of 0.5 hr lunch break
• Friday: 7.00am to 3.30pm, inclusive of 0.5 hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services

• Provide front-line customer service (deals with walk-ins and phone queries) for School and MOE Kindergarten;
• Assist in events management (such as order of refreshments, preparation of logistics and meeting materials, etc);
• Assist teaching staff on administrative duties such as contacting parents, generation of reports, etc.;
• Handling of students who are not feeling well, late comers and early dismissal;
• Receive and verify documents for Financial Assistance Scheme applications and Bursary applications;
• Tracking and maintaining of stocks for stationeries, office equipment, and other materials;
• Assist in administrative duties such as data entry, data collation, goods receiving, filing, printing of name tags, etc.;
• Carry out any other administrative duties assigned by School Leaders, Administration Manager and Operation Managers.

Qualification, Skill & Experience

• GCE ‘O’ or N Level Certificates
• Must be proficient in computer applications such as MS Word, Excel, Powerpoint, etc.
• Must be customer service oriented with good interpersonal and communication skills.
• Good team player with a high level of initiative and independence.
• Able to multi-task and work in a fast-paced environment.
• At least 2 years of experience in administration
• Candidate with prior working experiences in schools will be preferred.