Admin Assistant - Toa Payoh

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

GAIN EMPLOYMENT SERVICES PTE. LTD. is seeking an administrative support staff to handle front-line customer service for School and MOE Kindergarten, assist in events and classroom administration, and support teaching staff with routine duties.

The role involves handling student welfare, document verification for financial aid, stock management, data entry, and day-to-day clerical tasks in a busy school setting. Prior experience in schools is preferred.

Qualifications

• GCE ’O’ or N Level certificates.
• Proficient in MS Word, Excel, PowerPoint.
• Customer service oriented with good interpersonal and communication skills.
• Good team player with a high level of initiative and independence.
• Able to multi-task and work in a fast-paced environment.
• At least 2 years of experience in administration.
• Candidate with prior working experiences in schools will be preferred.

Responsibilities

• Provide front-line customer service for School and MOE Kindergarten.
• Assist in events management, logistics and meeting materials.
• Assist teaching staff on administrative duties such as contacting parents and generating reports.
• Handle students who are not feeling well, late comers and early dismissal.
• Receive and verify documents for Financial Assistance Scheme and Bursary applications.
• Track and maintain stocks for stationery, office equipment and other materials.
• Assist in data entry, data collation, goods receiving, filing and printing of name tags.
• Carry out any other administrative duties assigned by School Leaders, Administration Manager and Operation Managers.

Skills

MS Word

Excel

PowerPoint

Communication skills

Education

GCE O’ or N Level certificates

Job description

Contract Period

1 Jan 2027 to 31 Dec 2027 with an option to extend for another year

Working hours

• Monday to Thursday: 7.00am to 4.00pm, inclusive of 0.5 hr lunch break
• Friday: 7.00am to 3.30pm, inclusive of 0.5 hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services

• Provide front-line customer service (deals with walk-ins and phone queries) for School and MOE Kindergarten;
• Assist in events management (such as order of refreshments, preparation of logistics and meeting materials, etc);
• Assist teaching staff on administrative duties such as contacting parents, generation of reports, etc.;
• Handling of students who are not feeling well, late comers and early dismissal;
• Receive and verify documents for Financial Assistance Scheme applications and Bursary applications;
• Tracking and maintaining of stocks for stationeries, office equipment, and other materials;
• Assist in administrative duties such as data entry, data collation, goods receiving, filing, printing of name tags, etc.;
• Carry out any other administrative duties assigned by School Leaders, Administration Manager and Operation Managers.

Qualification, Skill & Experience

• GCE ‘O’ or N Level Certificates
• Must be proficient in computer applications such as MS Word, Excel, Powerpoint, etc.
• Must be customer service oriented with good interpersonal and communication skills.
• Good team player with a high level of initiative and independence.
• Able to multi-task and work in a fast-paced environment.
• At least 2 years of experience in administration
• Candidate with prior working experiences in schools will be preferred.