Admin Assistant (Spare Parts Department)

CAPITAL DISTRIBUTORS (S) PTE LTD; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

CAPITAL DISTRIBUTORS (S) PTE LTD in Singapore is seeking an Administrative Assistant to support the Spare Parts Department. You will maintain records, monitor stock levels, and coordinate with technicians and contractors using SAP and Salesforce.

The role requires accuracy, good organisational skills, and the ability to work independently or with a team. This role involves routine stock checks, data entry in SAP, and assisting with purchase orders, plus liaison with DHL for shipments and careful

Qualifications

• Experience in administration, inventory, warehouse, logistics or spare parts.
• Experience using SAP & Salesforce preferred.
• Strong MS Office/Excel skills.

Responsibilities

• Maintain accurate records of spare parts receipts, issues, returns and withdrawals.
• Monitor inventory levels and report low-stock items.
• Receive, unpack, inspect and store materials and spare parts.
• Check and store spare parts and accessories in their correct locations.
• Report damaged items and discrepancies for accounting, reimbursement and records.
• Issue and receive spare parts and accessories to/from technicians and contractors through SAP & Salesforce.
• Perform routine stock checks and cycle inventory counts.
• Assist with inventory data entry and maintenance in SAP.
• Assist with raising purchase orders when instructed by the Manager.
• Liaise with DHL regarding shipment of spare parts.
• Pack defective parts/products for return to factories.
• Raise and monitor goods exchange transactions.
• Maintain the inventory/warehouse area in a safe, clean and organised condition.
• Perform any other duties assigned by the Supervisor/Manager.

Skills

Inventory management

Administrative support

Attention to detail

Communication skills

Tools

SAP

Salesforce

Job description

We are looking for a responsible and detail-oriented Administrative Assistant to support our Spare Parts Department.

Job Responsibilities:

• Maintain accurate records of spare parts receipts, issues, returns, and withdrawals.

• Monitor inventory levels and report low-stock items.

• Receive, unpack, inspect, and store materials and spare parts.

• Check and store spare parts and accessories in their correct locations.

• Report damaged items and discrepancies for accounting, reimbursement, and record-keeping purposes.

• Issue and receive spare parts and accessories to/from technicians and contractors through SAP & Salesforce.

• Perform routine stock checks and cycle inventory counts.

• Assist with inventory data entry and maintenance in SAP.

• Assist with raising purchase orders when instructed by the Manager.

• Liaise with DHL regarding shipment of spare parts.

• Pack defective parts/products for return to factories.

• Raise and monitor goods exchange transactions.

• Maintain the inventory/warehouse area in a safe, clean, and organised condition.

• Perform any other duties assigned by the Supervisor/Manager.

Requirements

• Previous experience in administration, inventory, warehouse, logistics, or spare parts will be an advantage.

• Experience using SAP & Salesforce is preferred.

• Good computer skills, including Microsoft Office/Excel.

• Strong attention to detail and accuracy.

• Good organisational and record-keeping skills.

• Able to communicate and coordinate effectively with technicians, contractors and Customer Service.

• Able to work independently as well as in a team.

• Physically able to handle and organise spare parts/materials when required.