Admin Assistant – Maintenance Services

TRANSGLOBE INTERIOR PTE. LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

TRANSGLOBE INTERIOR PTE. LTD. is seeking a responsive and organised Admin Assistant to support daily administrative and coordination work for maintenance services.

The role involves coordinating communication with customers, preparing invoices, handling general admin tasks, and assisting with purchasing and logistics. The ideal candidate will have strong English communication, proficiency in Microsoft Word and Excel, sharp attention to detail, and the ability to manage multiple tasks

Qualifications

• Strong English written and spoken communication.
• Proficient in Microsoft Office, especially Word and Excel.
• Detail-oriented with accurate documentation.
• Able to manage multiple tasks and meet deadlines.
• Fresh graduates welcome; transferable skills considered.

Responsibilities

• Coordinate communication and arrangements with customers.
• Prepare invoices and related documents.
• Handle general administrative and documentation tasks.
• Assist with purchasing and sourcing maintenance materials.
• Coordinate delivery and logistics.
• Follow up with customers, suppliers, and internal teams.
• Maintain records and file documents.
• Support additional admin duties as required.

Skills

English communication

Microsoft Office

Attention to detail

Multitasking

Proactive

Independent work

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

We are looking for a responsive and organised Admin Assistant to support the daily administrative and coordination work of our maintenance services.

Key Responsibilities:

• Coordinate communication and arrangements between the company and customers


• Prepare invoices and related documents


• Handle general administrative and documentation work


• Assist with purchasing and sourcing of maintenance materials


• Coordinate delivery and logistics arrangements


• Follow up with customers, suppliers and internal teams on outstanding matters


• Maintain proper records and ensure documents are updated and filed accordingly


• Support other administrative duties as required

Job Requirements

• Good command of spoken and written English for communication with customers, suppliers and colleagues


• Proficient in Microsoft Office, especially Word and Excel


• Good attention to detail and accuracy in handling documentation


• Able to respond promptly and follow up on tasks in a timely manner


• Proactive, organised and responsible


• Able to manage multiple tasks and work independently


• Previous administrative, purchasing, logistics or maintenance-related experience will be an advantage


• Fresh graduates and candidates with relevant transferable skills are welcome to apply

What we are looking for:
Someone who is quick to respond, takes ownership of tasks, follows up proactively and gets things done without needing constant reminders.

We welcome applications from all suitably qualified candidates. Selection will be based on skills, experience and suitability for the role.