ADMIN & STOCK COORDINATOR

TRI-TECH SECURITY PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

TRI-TECH SECURITY PTE. LTD. in Singapore is seeking a responsible Admin & Stock Coordinator to join our team. You will handle general administrative and logistics duties, including invoices, POs, and stock documentation.

Responsibilities include maintaining stock levels, processing customer POs, coordinating with Sales and Suppliers, and ensuring accurate records across contracts and deliveries. Strong Excel/Word skills and good communication are essential.

Qualifications

• Preferably with experience in Logistics, Inventory, Warehouse or Administrative work
• Experience handling POs, invoices and stock control will be an advantage
• Good knowledge of Microsoft Excel, Word and Email
• Organized and able to maintain accurate records
• Able to multitask and follow up on outstanding matters
• Good communication and coordination skills
• Responsible, independent and willing to learn
• Able to work well with Sales and Operations teams

Responsibilities

• Handle general administrative and logistics-related duties
• Prepare invoices and delivery documents for customers
• Prepare Purchase Orders (PO) for suppliers
• Receive and process customers’ Purchase Orders
• Sort and distribute incoming customer POs to the respective Sales Personnel
• Monitor stock levels and maintain accurate stock records
• Order and replenish stock when required
• Coordinate with suppliers on orders, deliveries and stock availability
• Track incoming and outgoing stock
• Assist with stock checking and inventory control
• Track maintenance/service contracts, including expiry and renewal dates
• Maintain proper filing and documentation of invoices, POs, contracts and related records
• Follow up on outstanding orders and deliveries
• Coordinate with Sales, Suppliers, Customers and Operations
• Perform other administrative and logistics duties as required

Skills

PO handling

Stock control

Excel

Word

Email communication

Organized

Multitasking

Communication

Tools

Microsoft Excel

Microsoft Word

Email

Job description

We are looking for a responsible, organized and detail-oriented Admin & Stock Coordinator to join our team.

JOB RESPONSIBILITIES

• Handle general administrative and logistics-related duties

• Prepare invoices and delivery documents for customers

• Prepare Purchase Orders (PO) for suppliers

• Receive and process customers’ Purchase Orders

• Sort and distribute incoming customer POs to the respective Sales Personnel

• Monitor stock levels and maintain accurate stock records

• Order and replenish stock when required

• Coordinate with suppliers on orders, deliveries and stock availability

• Track incoming and outgoing stock

• Assist with stock checking and inventory control

• Track maintenance/service contracts, including expiry and renewal dates

• Maintain proper filing and documentation of invoices, POs, contracts and related records

• Follow up on outstanding orders and deliveries

• Coordinate with Sales, Suppliers, Customers and Operations

• Perform other administrative and logistics duties as required

REQUIREMENTS

• Preferably with experience in Logistics, Inventory, Warehouse or Administrative work

• Experience handling POs, invoices and stock control will be an advantage

• Good knowledge of Microsoft Excel, Word and Email

• Organized and able to maintain accurate records

• Able to multitask and follow up on outstanding matters

• Good communication and coordination skills

• Responsible, independent and willing to learn

• Able to work well with Sales and Operations teams