Warehouse Admin

Poli Medical Company Pte Ltd; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Poli Medical Company Pte Ltd is seeking a Warehouse Administrator to manage daily warehouse documentation and inventory transactions in our ERP/WMS system.

You will verify goods against purchase orders, coordinate material receipt, monitor stock levels, and prepare regular inventory reports to support production schedules.

Qualifications

• Diploma or equivalent qualification in logistics, supply chain, warehouse management, business administration or related field.
• 1–3 years of relevant warehouse or manufacturing experience.
• Experience with WMS systems is an advantage.
• Good knowledge of inventory control and warehouse documentation.
• Proficient in Microsoft Office, particularly Excel.
• Good communication and coordination skills.
• Detail-oriented with good record-keeping and organisational skills.

Responsibilities

• Perform daily warehouse administrative and documentation duties.
• Process and maintain Goods Receipt Notes, Delivery Orders, stock transfer records and other warehouse documents.
• Update and maintain accurate inventory transactions in the company's ERP/WMS system.
• Coordinate the receiving of raw materials, components, packaging materials and finished goods.
• Verify incoming goods against purchase orders and delivery documents.
• Prepare and document materials issued to the production department.
• Monitor inventory levels and ensure sufficient materials are available for production.
• Conduct regular stock counts and reconcile physical inventory against system records.
• Investigate and report inventory discrepancies, damaged goods and stock variances.
• Maintain proper identification, labelling, storage locations and traceability of inventory.
• Coordinate with Production and Planning teams on material requirements and production schedules.
• Coordinate with Purchasing and suppliers regarding deliveries and discrepancies.
• Support finished goods receiving, storage and dispatch activities.
• Prepare daily, weekly and monthly warehouse/inventory reports.
• Maintain proper filing and documentation for audit and traceability purposes.
• Support ISO, 5S, safety and other company compliance requirements.
• Ensure warehouse transactions and procedures comply with company SOPs.
• Perform other warehouse-related administrative duties as assigned.

Skills

Communication skills

Detail-oriented

Record-keeping

Coordination skills

Fast-paced environment

Education

Diploma or equivalent in logistics / supply chain / warehouse management / business administration

Tools

WMS systems

Microsoft Office

Excel

Job description

Key Responsibilities

• Perform daily warehouse administrative and documentation duties.
• Process and maintain Goods Receipt Notes, Delivery Orders, stock transfer records and other warehouse documents.
• Update and maintain accurate inventory transactions in the company's ERP/WMS system.
• Coordinate the receiving of raw materials, components, packaging materials and finished goods.
• Verify incoming goods against purchase orders and delivery documents.
• Prepare and document materials issued to the production department.
• Monitor inventory levels and ensure sufficient materials are available for production.
• Conduct regular stock counts and reconcile physical inventory against system records.
• Investigate and report inventory discrepancies, damaged goods and stock variances.
• Maintain proper identification, labelling, storage locations and traceability of inventory.
• Coordinate with Production and Planning teams on material requirements and production schedules.
• Coordinate with Purchasing and suppliers regarding deliveries and discrepancies.
• Support finished goods receiving, storage and dispatch activities.
• Prepare daily, weekly and monthly warehouse/inventory reports.
• Maintain proper filing and documentation for audit and traceability purposes.
• Support ISO, 5S, safety and other company compliance requirements.
• Ensure warehouse transactions and procedures comply with company SOPs.
• Perform other warehouse-related administrative duties as assigned.

Requirements

• Diploma or equivalent qualification in Logistics, Supply Chain, Warehouse Management, Business Administration or a related field.
• 1–3 years of relevant warehouse or manufacturing experience preferred.
• Experience with WMS systems is an advantage.
• Good knowledge of inventory control and warehouse documentation.
• Proficient in Microsoft Office, particularly Excel.
• Good communication and coordination skills.
• Detail-oriented with good record-keeping and organisational skills.
• Able to work in a fast-paced manufacturing environment.