Admin Assistant.(Spare Parts Dept.)

CAPITAL DISTRIBUTORS (S) PTE LTD; Singapore; On-site; SGD 28,000 - 39,000; Full time

Benefits offered by this job

5 days work week

Annual leave

Medical benefits

Bonus

Job summary

CAPITAL DISTRIBUTORS (S) PTE LTD is seeking an Administrative Assistant to support the Spare Parts Department with meticulous record-keeping and inventory control.

You will handle SAP and Salesforce based processes, coordinate with technicians and contractors, and ensure parts are correctly stored and delivered. A five-day work week with annual leave and medical benefits is offered.

Qualifications

• Attention to detail and accuracy in records and inventory.
• Strong organizational skills and ability to keep clear records.
• Good communication with technicians, contractors and Customer Service.

Responsibilities

• Maintain accurate records of spare parts receipts, issues, returns, and withdrawals.
• Monitor inventory levels and report low-stock items.
• Receive, unpack, inspect, and store materials and spare parts.
• Check and store spare parts and accessories in their correct locations.
• Report damaged items and discrepancies for accounting, reimbursement, and record-keeping purposes.
• Issue and receive spare parts and accessories to/from technicians and contractors through SAP & Salesforce.
• Perform routine stock checks and cycle inventory counts.
• Assist with inventory data entry and maintenance in SAP.
• Assist with raising purchase orders when instructed by the Manager.
• Liaise with DHL regarding shipment of spare parts.
• Pack defective parts/products for return to factories.
• Raise and monitor goods exchange transactions.
• Maintain the inventory/warehouse area in a safe, clean, and organized condition.
• Perform any other duties assigned by the Supervisor/Manager.

Skills

Attention to detail

Organizational skills

Record keeping

Communication

Teamwork

Independence

Physical fitness

Tools

SAP

Salesforce

Microsoft Office

Excel

Job description

We are looking for a responsible and detail-oriented Administrative Assistant to support our Spare Parts Department.

Job Responsibilities:

• Maintain accurate records of spare parts receipts, issues, returns, and withdrawals.
• Monitor inventory levels and report low-stock items.
• Receive, unpack, inspect, and store materials and spare parts.
• Check and store spare parts and accessories in their correct locations.
• Report damaged items and discrepancies for accounting, reimbursement, and record-keeping purposes.
• Issue and receive spare parts and accessories to/from technicians and contractors through SAP & Salesforce.
• Perform routine stock checks and cycle inventory counts.
• Assist with inventory data entry and maintenance in SAP.
• Assist with raising purchase orders when instructed by the Manager.
• Liaise with DHL regarding shipment of spare parts.
• Pack defective parts/products for return to factories.
• Raise and monitor goods exchange transactions.
• Maintain the inventory/warehouse area in a safe, clean, and organized condition.
• Perform any other duties assigned by the Supervisor/Manager.

Requirements

• Previous experience in administration, inventory, warehouse, logistics, or spare parts will be an advantage.
• Experience using SAP & Salesforce is preferred.
• Good computer skills, including Microsoft Office/Excel.
• Strong attention to detail and accuracy.
• Good organizational and record-keeping skills.
• Able to communicate and coordinate effectively with technicians, contractors and Customer Service.
• Able to work independently as well as in a team.
• Physically able to handle and organize spare parts/materials when required.

5 days work week / annual leave / medical benefits / bonus