Admin Assistant - Sembawang

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 36,000 - 42,000; Full time

Job summary

GAIN EMPLOYMENT SERVICES PTE. LTD. is seeking a receptionist for MOE school front desk duties during a 12-month contract. The role involves handling calls, directing inquiries, and greeting visitors while supporting students’ needs and school operations.

Requirements include a diploma, at least two years as a MOE school receptionist, proficiency in Word and Excel, and preferred first-aid/CPR certification. Strong communication and confidentiality are essential.

Qualifications

• A diploma in any specialisation.
• At least two years of working experience as a receptionist at MOE school(s), preferably secondary school(s).
• Working knowledge of Microsoft Word and Excel as implied by previous working experiences.
• Should also preferably possess a valid first-aid + CPR certification, to be renewed by the start of the contract period (if expired) and the following soft skills:

Responsibilities

• Manage the front counter at General Office: answer calls, respond to routine enquiries, take messages and direct enquiries to the right staff member.
• Attend to visitors and deliveries: receive visitors, provide directions and handle incoming goods.
• Support student matters: record early departures and contact parents of departing students, assist students who are unwell or have minor injuries. Assist with students’ handphone management process.
• Provide general office support: data entry, photocopying, laminating, managing office supplies and simple offline procurement. Record / return lost & found properties to students.
• Any other tasks or duties as assigned by the Authority.

Education

Diploma in any specialisation

Tools

Microsoft Word

Microsoft Excel

Job description

Contract Period

From 1 January 2027 to 31 December 2027.

Working hours

• Mondays; Wednesdays to Fridays: 7.00am to 4.15pm, inclusive of 45-min lunch break


• Tuesdays: 7.00am to 3.45pm, inclusive of 45-min lunch break


• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services

• a)Manage the front counter at General Office: answer calls, respond to routine enquiries, take messages and direct enquries to the right staff member.


• b)Attend to visitors and deliveries: receive visitors, provide directions and handle incoming goods.


• c)Support student matters: record early departures and contact parents of departing students, assist students who are unwell or have minor injuries. Assist with students’ handphone management process.


• d)Provide general office support: data entry, photocopying, laminating, managing office supplies and simple offline procurement. Record / return lost & found properties to students.


• e)Any other tasks or duties as assigned by the Authority.

Qualifications, skills and experience

• a)A diploma in any specialisation


• b)At least two years of working experiences as a receptionist at MOE school(s), preferably secondary school(s).


• c)Working knowledge of Microsoft Word and Excel as implied by previous working experiences.


• d)Should also preferably possess a valid first-aid + CPR certification, to be renewed by the start of the contract period (if expired) and the following soft skills:


• e)Communicate clearly and courteously with students, parents, staff, visitors and vendors.


• f)Demonstrate a patient, service-oriented manner when attending to enquiries, including during busy periods.


• g)Remain calm and professional when handling challenging or sensitive situations and refer matters to the appropriate staff when necessary.


• h)Be organised and attentive to detail when recording information, handling documents and following up on requests.


• i)Exercise discretion and maintain confidentiality when dealing with student and school information.


• j)Work cooperatively with colleagues and follow the school’s procedures and instructions