Admin Assistant - Boon Lay

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

GAIN EMPLOYMENT SERVICES PTE. LTD. in Singapore seeks a school front desk receptionist for a fixed-term contract from 1 Dec 2026 to 31 Dec 2028. The role covers reception, phone handling, first aid support and general administrative tasks at the campus.

The schedule runs Mondays to Thursdays 8:00am–5:00pm (incl. 30 min lunch) and Fridays 8:00am–4:30pm (incl. 30 min lunch). Prioritising courtesy, accuracy and teamwork is essential.

Qualifications

• The Personnel should possess a minimum qualification of GCE N Level.
• Proficient in Microsoft Office and Google collaborative tools.
• Strong communication and interpersonal skills.
• Ability to multitask, work independently and in a team.
• Calm disposition and willingness to provide basic first aid.

Responsibilities

• Greet and assist walk-in visitors, students and parents at front desk.
• Handle general enquiries and direct to appropriate personnel or departments.
• Answer and manage incoming calls; relay messages and transfer as needed.
• Provide first aid and health support to students and maintain sickbay records.
• Maintain records of medical supplies and notify parents when needed.
• Perform general office duties: filing, data entry, photocopying and mail distribution.
• Record late arrivals and early releases, and accompany students to events or hospital if needed.
• Provide ad-hoc administrative support as required by the school.

Skills

Microsoft Office

Google Workspace

Communication skills

Multitasking

Education

GCE N Level

Job description

Contract Period: From 1 Dec 2026 to 31 Dec 2028

Working hours:

• Mondays to Thursdays: 8:00am to 5:00pm, inclusive of 1/2-hour lunch break.
• Fridays: 8:00am to 4:30pm, inclusive of 1/2-hour lunch break.
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of services:

Reception Duties:

• Greet and assist walk-in visitors, students, and parents in a courteous and professional manner.
• Handle general enquiries at the front counter and direct individuals to appropriate personnel or departments.

Phone and Communication Handling:

• Answer and manage incoming phone calls promptly and professionally.
• Take and relay accurate messages, transfer calls, and respond to basic enquiries.

First Aid Support:

• Provide first aid and health support to unwell or injured students.
• Maintain sickbay records.
• Maintain records of medical supplies and put in request for the purchase of the supplies accordingly.
• Notify parents/guardians in the event of illness or injury and arrange student pick up as necessary.

Administrative Support:

• Perform general office support duties such as filing, data entry, photocopying, registering of delivered items to school and mail distribution.
• Assist in the recording of students’ late coming, early releases and students in sickbay.
• Perform occasion chaperon duties for students to events outside of school, including accompaniment of injured students to hospital.
• Any other ad-hoc administrative support required by the school.

Qualifications, Skills and Experience:

• The Personnel shall possess a minimum qualification of GCE N Level.
• The Personnel should preferably be able to use Microsoft Office applications and collaborative tools in Google.
• The Personnel should preferably have 3 years' working experience as a front desk receptionist or administrative role.
• The Personnel should have strong communication and interpersonal skills.
• The Personnel should have the ability to multitask, work independently, and in a team.
• The Personnel should have a calm disposition, a positive attitude to learn, and be able to administer basic first aid to students.