Admin Assistant - Ang Mo Kio

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; In loco; SGD 36.000 - 51.000; Tempo pieno

Descrizione del lavoro

GAIN EMPLOYMENT SERVICES PTE. LTD. is seeking a capable front desk administrator to handle inquiries, mail distribution, and record-keeping in a school setting. You will issue keys, manage documents, and support student health and safety processes.

We value organized, meticulous professionals with strong interpersonal skills and a minimum of 3 years in school front desk roles. Fluent English is required, with a willingness to engage in ad hoc duties as needed.

Competenze

• Minimum 3 years as front desk/ administration in a school setting.
• Strong communication and interpersonal skills.
• Proficient with MS Office and Outlook.
• Bilingual in English.

Mansioni

• Attend to all telephone and walk-in inquiries from students, parents, vendors, visitors and customers.
• Attend to incoming mail and distribute to relevant staff.
• Issue keys and items to students and staff periodically.
• Organize and upkeep forms/documents and issue them when necessary.
• Attend to students in the sick bay.
• Maintain student injury records and follow up with staff and parents per SOP.
• Contact parents of unwell students or those dismissed early.
• Retrieve and update daily staff attendance records.
• Maintain time-off logbook and ensure approvals are recorded.
• Attend to loss-and-found cases and maintain records.
• Assist with temperature taking exercises for staff and other ad hoc duties.

Conoscenze

MS Office

Outlook

Customer service

Communication

Bilingual English

Descrizione del lavoro

Contract Period: 1 Jan 2027 to 31 Dec 2027 with an option to extend for another year

Working hours:

• Mondays to Thursdays: 7:00am to 4:30pm, inclusive of 1hr lunch break
• Fridays: 7:00amto 4:00pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of services:

• Attend to all telephone and walk-in inquiries from students, parents, vendors, visitors, customers etc.
• Attend to incoming mail and distribute them to relevant staff.
• Issue keys and items to students and staff periodically.
• Organize and upkeep forms/documents and issue them when necessary.
• Attend to students in the sick bay.
• Maintain student injury records and follow up with staff and parents in accordance with safety SOPs.
• Contact parents of students who are unwell or students who are dismissed early.
• Retrieve and update daily staff attendance records.
• Maintain time-off logbook for all staff and check that time-off applications are duly approved.
• Attend to loss-and-found cases and maintain proper records.
• Assist with temperature taking exercise for staff and other ad hoc school exercises.
• Any other relevant ad hoc duties as assigned.

Qualifications, skills and experience:

• Basic computing skills (MS Office, Outlook)
• Organized, meticulous, customer-oriented with good interpersonal and communication skills
• At least 3 years of experience in front desk and administration duties, preferably in a school environment
• Bilingual in English