Admin Assistant |School |Toa Payoh North

WSH Experts Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

WSH Experts Pte Ltd in Singapore is seeking a versatile administrative assistant to support procurement, student administration and finance tasks at the General Office.

You will assist with applications for financial assistance, track outstanding payments, maintain records, and support staff movement and mail handling with a focus on accuracy and timeliness.

Responsibilities

• Procurement of ad hoc small-value items (stationery, catering, transport bookings).
• Assist in processing financial assistance applications for students from low-income families.
• Follow up with parents on outstanding bills on a monthly basis.
• Update staff leave and medical leave on the staff movement board.
• Maintain utilities, photocopy usage, contract/expiry lists for record keeping.
• Attend to walk-in visitors (parents, vendors, students) at the General Office.
• Attend to sick and injured students.
• Answer and direct telephone calls to relevant staff.
• Handle incoming parcels and school emails.
• Perform any other duties as assigned by the school.

Job description

Job Description

The Services required are set out as follows:

• Procurement – procurement of adhoc small value items, including stationery, food catering, bus bookings.
• Student administration – Help to process applications for financial assistance and related schemes for students from low-income families.
• Finance matters – Follow up with parents on outstanding bills on a monthly basis.
• Staff matters – Update leave and medical leave on the staff movement board.
• Record keeping – e.g. utilities and telecommuniations monthly usage, photocopy monthly usage, maintain list of expiry dates of contracts and agreements.
• Attend to walk-in visitors (parents, vendors, etc) and students requiring assistance at the General Office.
• Attend to sick and injured students
• Answering telephone calls and directing the calls to relevant staff.
• Attend to incoming parcels and school emails
• Any other duties as and when assigned by the school.