Operation Assistant |School |Jurong

WSH Experts Pte Ltd; Singapore; On-site; SGD 20,000 - 31,000; Full time

Job summary

WSH Experts Pte Ltd is seeking a friendly front desk receptionist to support daily school office operations in Singapore. You will greet visitors, handle phone calls, issue keys, and manage mail and records.

You may assist pupils with simple first-aid needs and perform ad-hoc admin duties as assigned by the office; the role requires calm, organization and helpfulness.

Responsibilities

• Reception Duties: Receiving visitors and render assistance to contractors/ vendors; Render assistance to walk-in pupils’ needs and simple non-life threatening first-aid support at the sickbay; To elevate to office staff if beyond superficial cases; Handle situations when pupils vomit and soil their clothes, loan of uniforms, ad-hoc sewing of buttons on uniform, etc.; Print and pass the Early Dismissal Form to parents.

Job description

The Services required are set out as follows:

Reception Duties:

• Receiving visitors and render assistance to contractors/ vendors.
• Render assistance to walk-in pupils’ needs and simple non-life threatening first-aid support at the sickbay. To elevate to office staff immediately if it is beyond superficial cases.
• Handle situations when pupils vomit and soil their clothes, loan of uniforms, ad-hoc sewing of buttons on uniform, etc.
• Print and pass the Early Dismissal Form to parents.

Phone Call Duties:

• Handing phone calls on queries, feedbacks and requests.
• Taking messages and ensuring they are passed to the appropriate staff member in time.

Front Desk Duties:

• Issue and collection of keys to staff/students/vendors.
• Manage incoming/outgoing mails and deliveries. (record, sort & distribute daily mail).
• Maintain resource files required for counter duty.
• Maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.
• Operate office equipment like fax, photocopier, etc.
• Ad-hoc simple administrative duties that may be assigned by the school.