General Admin Staff (Reception) |School |Woodlands

WSH Experts Pte Ltd; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

WSH Experts Pte Ltd in Singapore is seeking a detail-oriented administrative assistant to support school operations. You will answer phone calls, assist walk-in customers, manage mail, and handle daily clerical tasks within a busy educational environment.

Responsibilities include checking emails, recording attendance, coordinating transport and events, stocktaking, filing documents, and assisting with materials for lessons. This is a full-time on-site role.

Responsibilities

• Concierge services – attend to phone calls and walk-in customers
• Using messaging apps to communicate events and send reminders to parents
• Check generic email everyday and forward them to relevant officers within a certain time frame
• Incoming Mail Correspondence: Record and distribute incoming correspondence upon receipt
• Articles – Stocktake Monitoring: Record and track all articles accurately, then submit to AM for end-of-term verification
• Calling and confirming the attendance of parent volunteers to help in school events and activities
• General administrative duties including typing, filing, preparation of documents
• Printing of monthly CCA Instructors/Contract Staff attendance records
• Save transport approval (formSG) to shared folder
• Ad Hoc Bus Booking Coordinator transport for Students
• External Activities including Monthly verification of Ad Hoc School Bus payment
• Filing of documents such as Bus Booking form
• Recording student injuries that occur during school hours through the Unwell/Injured Student management system and Rendering of First Aid to pupils e.g. issuing of pupils with plasters
• Assist in packing learning resources i.e. booklet
• Other administrative duties as assigned by supervisor

Job description

Job Description

The Services required are set out as follows:

The Personnel shall be competent to perform the following:

• Concierge services – attend to phone calls and walk-in customers
• (pupils, parents, public, stakeholders)
• Using messaging apps to communicate events and send reminders to parents
• Check generic email everyday and forward them to relevant officers within a certain time frame
• Incoming Mail Correspondence: Record and distribute incoming correspondence upon receipt.
• Articles – Stocktake Monitoring: Record and track all articles accurately, then submit to AM for end-of-term verification.
• Calling and confirming the attendance of parent volunteers to help in school events and activities
• General administrative duties including typing, filing, preparation of documents
• Printing of monthly CCA Instructors/Contract Staff attendance records
• Save transport approval (formSG) to shared folder.
• Ad Hoc Bus Booking Coordinator transport for Students
• External Activities including Monthly verification of Ad Hoc School Bus payment
• Filing of documents such as Bus Booking form
• Recording student injuries that occur during school hours through the Unwell/Injured Student management system and Rendering of First Aid to pupils e.g. issuing of pupils with plasters
• Assist in packing learning resources i.e. booklet
• Other administrative duties as assigned by supervisor