Admin Assistant (Project & Documentation) - Up to $3,500 + AWS

-; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading service company in Singapore is seeking an Admin Assistant (Project & Documentation) to provide comprehensive support to Project Managers and site teams. Responsibilities include preparing key project documents, maintaining project records, and liaising with clients and suppliers. Candidates should hold at least a Nitec and have one year of relevant experience, with strong bilingual skills in English and Mandarin. The role offers a competitive salary package with additional benefits.

Benefits

AWS

Variable Bonus

Medical Benefits

14 Days Annual Leave

Qualifications

• Minimum of Nitec with at least one year of relevant working experience.
• Bilingual in English and Mandarin to communicate with clients.

Responsibilities

• Provide comprehensive administrative support to Project Managers.
• Prepare, format, and distribute key project documents.
• Maintain organized and up-to-date project records.
• Assist in preparing purchase requisitions and liaising with suppliers.
• Support preparation of project progress claims and invoices.
• Liaise with internal departments and external parties.
• Assist with tracking project timelines and delivery schedules.

Skills

Bilingual in English and Mandarin

Organizational skills

Communication skills

Education

Nitec

Job description

• Position: Admin Assistant (Project & Documentation) - Up to $3,500 + AWS
• Location: East - Ubi (Near MRT)
• Working hours: Monday to Friday | 8.30am to 5.30pm
• Salary (commensurate with experience): Salary Up to $3,500 + AWS + Variable Bonus + 14 Days AL + Medical Benefits
• Duration: Permanent
• Industry: Service & Maintenance

Main Responsibilities

• Provide comprehensive administrative support to Project Managers and the site team.
• Prepare, format, and distribute key project documents (e.g., progress reports, purchase orders, meeting minutes).
• Maintain organized and up-to-date project records, files, and documentation.
• Assist in preparing purchase requisitions and liaising with suppliers or vendors for quotations and deliveries.
• Support preparation of project progress claims, invoices, and related documentation.
• Liaise with internal departments (accounts, HR) and external parties (suppliers, clients) for simple assistance duties.
• Assist with tracking project timelines, progress claims, and delivery schedules.

Requirements

• Minimum of Nitec with at least one year of relevant working experience.
• Bilingual in English and Mandarin to communicate with clients who can only speak Mandarin.

Apply via email: [e-mail]

Reg no.: R22105510

EA No: 13C6684