Admin Assistant (Kakit Bukit/5-day)

MAJESTIC MARITIME SERVICES PTE. LTD.; Singapore; On-site; SGD 24,000 - 38,000; Full time

Job summary

MAJESTIC MARITIME SERVICES PTE. LTD. in Singapore is seeking an Admin Assistant to support daily operations, maintain orderly documentation, and coordinate logistics.

You will assist the operations team with filing, scanning, archiving, courier coordination, and ad-hoc tasks, requiring attention to detail and a collaborative mindset.

Diploma holder, proficient in Excel and Word, strong communication and ability to work independently in a fast-paced environment.

Qualifications

• Diploma holder in any discipline.
• Proficient in Microsoft Office (Excel, Word) for data entry and reporting.
• Excellent attention to detail and collaborative mindset.

Responsibilities

• Provide daily administrative support to the operations team to ensure smooth workflows.
• Handle registry, document control, filing, scanning, and archiving for easy retrieval.
• Coordinate logistics including courier services, mail distribution, and dispatch arrangements.
• Assist management with ad-hoc administrative duties and special projects as they arise.

Skills

MS Office

Attention to detail

Communication

Education

Diploma

Job description

Why Join Us?

Behind every successful operations team is an organized administrative powerhouse. We are looking for a meticulous and proactive Admin Assistant to keep our daily workflows running like clockwork. If you thrive in a supportive team environment, love keeping things organized, and want to gain valuable exposure to operations, we want to hear from you!

Job Highlights

• Location: Kaki Bukit (Easily accessible via public transport)
• Working Days: 5 Days / Week
• Working Hours: 9:00 AM – 6:00 PM
• Environment: Supportive, collaborative, and structured

Key Responsibilities

In this role, you will be the backbone of our operations team, ensuring documentation and logistics are handled seamlessly:

• Operational Support: Provide daily administrative assistance to the operations team to ensure smooth, uninterrupted workflows.
• Registry & Document Control: Handle systematic filing, scanning, archiving, and maintenance of physical and digital documents to ensure accuracy and easy retrieval.
• Logistics Coordination: Manage incoming and outgoing courier services, mail distribution, and dispatch arrangements.
• Ad-Hoc Projects: Support the management team with various ad-hoc administrative duties and special assignments as they arise.

Job Requirements

We are looking for a highly organized team player with excellent attention to detail:

• Education: Minimum Diploma holder in any discipline.
• Technical Skills: Proficient in Microsoft Office applications, specifically Excel and Word (for data entry, basic formatting, and reporting).
• Key Attributes: Exceptionally meticulous with a strong eye for detail. A collaborative team player who is also capable of working independently.
• Communication: Good interpersonal and communication skills to coordinate effectively with internal teams and external visitors or vendors.