Admin Assistant

ALLIER GROUP PTE. LTD.; Singapore; On-site; SGD 30,000 - 52,000; Full time

Job summary

ALLIER GROUP PTE. LTD. is seeking a warm, highly organized Admin Assistant to ensure the smooth daily operation of the office and front-desk activities in Singapore.

You will be the primary contact for internal and external inquiries, providing comprehensive administrative, logistical, and operational support across departments. The role covers front desk duties, mail and logistics coordination, office readiness, HR administrative support, and event logistics.

Qualifications

• GCE 'O' Level certificate or equivalent.
• Around 3 years of hands-on front-office or receptionist experience.
• Proficient in Microsoft Office and basic data entry.
• Excellent time management and detail-oriented mindset.
• Clear written and spoken English.

Responsibilities

• Greet visitors and serve as the main point of contact for staff, clients, and guests via phone, email and walk-ins.
• Oversee mail, courier deliveries, and documentation to ensure items reach the right people quickly.
• Keep the reception area, lobby, pantry and meeting rooms stocked, clean, and ready for use.
• Assist with onboarding, routine HR admin, and staff activity records as needed.
• Coordinate venue setups, catering, and logistics for meetings and staff events.

Skills

English

Front desk experience

English communication

Education

GCE O Level

Tools

Microsoft Office

Gmail

Chrome

Edge

Excel

PowerPoint

Job description

Job Description

We are seeking a warm, highly organized, and proactive Admin Assistant to ensure the seamless daily running of our office and front-desk operations. In this role, you will be the main point of contact for internal and external enquiries, while providing comprehensive administrative, logistical, and operational support across various departments.

1. Front Desk & Guest Experience

• Warm Visitor Reception: Act as the first point of contact handling phone, email, and walk-in requests from staff, clients, and guests with a clear, helpful, and professional approach.
• Mail & Logistics Coordination: Oversee the incoming/outgoing flow of physical mail, courier deliveries, official packages, and sensitive documentation, making sure items reach the right hands fast.
• Facility Readiness: Keep the reception counter, main lobby, pantry, and shared meeting rooms well-stocked, hygienic, and ready for daily operational use.

2. Daily Administrative & Office Support

• Records & Data Management: Maintain structured physical and digital filing systems, execute basic data entry, and update routine tracking logs accurately.
• Supplies & Inventory Control: Keep a close eye on office stationery and pantry stocks placing timely replenishment orders so the office never runs out of essentials.
• HR & People Operations Support: Assist with onboarding paperwork, routine HR administration, and tracking staff activity records as needed.
• Event & Meeting Logistics: Coordinate venue setups, catering arrangements, and logistical preparation for internal meetings, staff gatherings, and organizational activities.
• Leadership & Ad-Hoc Assistance: Step in to assist middle and senior management with time-sensitive administrative tasks or ad-hoc operational requests to keep the office running without friction.

Educational Background:

GCE 'O' Level certificate or an equivalent qualification.

Work Experience:

Around 3 years of hands-on experience in front-office support, general administration, or receptionist roles.

Tech & Digital Competencies:

• Office Tools: Functional proficiency in Microsoft Office (creating documents in Word, simple formatting/tables in Excel, and viewing/editing slides in PowerPoint).
• Web & Email: Comfortable using Gmail , web browsers (Chrome, Edge), and cloud-based file management.
• Communication & Language: Clear oral and written English skills to liaise easily with colleagues, management, and external visitors.

Personal Attributes:

Excellent time management, a sharp eye for detail, and a dependable, service-oriented mindset.