Admin Assistant

Assure Safety Glass; Singapore; Vor Ort; SGD 28.000 - 39.000; Vollzeit

Zusammenfassung

Assure Safety Glass is seeking a proactive Admin Assistant in the Bukit Batok region to support daily operations and office administration. You will maintain filing systems, handle correspondence, schedule meetings and travel, and assist with reports and data management.

You will interact with colleagues in English and Chinese, ensuring accuracy, timely task completion, and a professional, reliable presence in a fast-paced environment. The role offers room to grow within a busy team.

Qualifikationen

• Proven experience as an Administrative Assistant or in a similar administrative support role.
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience with office management software.
• Excellent written and verbal communication skills in English and Chinese, with the ability to interact professionally with colleagues at all levels.
• Attention to detail and accuracy in completing administrative tasks.
• Reliable, punctual, and with a professional demeanour.
• Ability to work independently whilst being a supportive team player.
• Problem-solving skills and a proactive approach to identifying process improvements.
• Experience with scheduling software and familiarity with general office procedures is advantageous.
• A positive attitude and willingness to support colleagues across various departments.

Aufgaben

• Managing and maintaining filing systems, both physical and digital, ensuring all documents are properly organised and easily retrievable
• Handling incoming and outgoing correspondence, including emails, letters, and packages
• Scheduling and coordinating meetings, appointments, and travel arrangements for staff members
• Providing support with data entry, record keeping, and database management
• Assisting with the preparation of reports, presentations, and other administrative documentation
• Managing office supplies and equipment, placing orders as needed and tracking inventory
• Greeting and assisting visitors and managing reception duties
• Supporting the scheduling and coordination of office events and team activities
• Performing general clerical duties including photocopying, scanning, and document processing
• Liaising with internal departments and external vendors to support smooth office operations

Kenntnisse

Organisational skills

Time management

Problem solving

Independent worker

Team player

Proactive

Detail-oriented

Scheduling

Communication skills

Chinese language

Tools

Microsoft Office

Office management software

Jobbeschreibung

About the role

We are seeking a proactive and organised Admin Assistant to join our team in the Bukit Batok Region. This is a key position within our administration and office support function, providing essential administrative and clerical services that keep our operations running smoothly. You will be the backbone of our office, ensuring that all administrative processes are efficient, well-organised, and supportive of our wider business objectives. This role offers the opportunity to work in a fast-paced environment where your organisational skills and attention to detail will be highly valued.

Key responsibilities

• Managing and maintaining filing systems, both physical and digital, ensuring all documents are properly organised and easily retrievable
• Handling incoming and outgoing correspondence, including emails, letters, and packages
• Scheduling and coordinating meetings, appointments, and travel arrangements for staff members
• Providing support with data entry, record keeping, and database management
• Assisting with the preparation of reports, presentations, and other administrative documentation
• Managing office supplies and equipment, placing orders as needed and tracking inventory
• Greeting and assisting visitors and managing reception duties
• Supporting the scheduling and coordination of office events and team activities
• Performing general clerical duties including photocopying, scanning, and document processing
• Liaising with internal departments and external vendors to support smooth office operations

About you

• Proven experience as an Administrative Assistant or in a similar administrative support role
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience with office management software
• Excellent written and verbal communication skills in English and Chinese, with the ability to interact professionally with colleagues at all levels
• Attention to detail and accuracy in completing administrative tasks
• Reliable, punctual, and with a professional demeanour
• Ability to work independently whilst being a supportive team player
• Problem-solving skills and a proactive approach to identifying process improvements
• Experience with scheduling software and familiarity with general office procedures is advantageous
• A positive attitude and willingness to support colleagues across various departments