Admin Assistant

DESIGN@LOFT ARCHITECTS; Singapore; On-site; SGD 20,000 - 31,000; Full time

Job summary

DESIGN@LOFT ARCHITECTS in Singapore is seeking a friendly and organized Admin Assistant to manage day-to-day office operations and maintain a pleasant workplace. You will handle admin duties, pantry and refreshments, meeting room setups, and guest reception, working independently and with the team to ensure smooth operations.

The role requires good communication, basic computer skills, punctuality, and a proactive service mindset. O-level education and Singaporean/PR status are prerequisites.

Qualifications

• Well-organized and able to manage multiple tasks efficiently.
• Pleasant personality with good communication skills.
• Basic computer skills (Microsoft Office / Google Workspace).
• Responsible, punctual, proactive, and service-oriented.
• Genuinely enjoy helping people and providing exceptional service.
• Min O'level.
• Singaporean/PR only.

Responsibilities

• Assist with administrative duties and ad-hoc tasks in a fast-paced environment.
• Maintain pantry supplies and refill snacks, beverages and consumables.
• Keep office, pantry area and common spaces clean and organized.
• Support administrative tasks to ensure smooth office operations.
• Coordinate events, trainings, and team activities when needed.
• Greet visitors and manage guest arrivals, meeting room arrangements and refreshments.

Skills

Well-organized

Detail-oriented

Communication skills

Punctual

Proactive

Service-oriented

People-oriented

Education

O-level

Tools

Microsoft Office

Google Workspace

Job description

We are an architecture firm and we are looking for a friendly and organized Admin Assistant to manage day-to-day office operations and ensure a pleasant and well-maintained workplace environment.

Key Responsibilities

• You will assist with administrative duties and performad-hoc tasks in a fast-paced environment.
• Responsible for pantry supplies and refill of snacks,beverages and consumables.
• Maintain office cleanliness, Pantry area and common spaces.
• Support administrative tasks to ensure smooth office operations
• Carry out administrative duties as assigned.
• Perform any ad-hoc duties as assigned.
• Assist in coordinating for events, trainings, team activities, and internal gatherings when needed.
• Handle visitors and guests upon arrival.
• Assist with meeting room arrangements and refreshments.
• Provide general administrative support as needed.
• Work independently and collaborate effectively with teammembers

Requirements

• Well-organized, detail-oriented, and can manage multiple tasks efficiently
• Pleasant personality with good communication skills.
• Basic computer skills (Microsoft Office / Google Workspace).
• Responsible, punctual, proactive, and service-oriented.
• Genuinely enjoy helping people and providing exceptional service
• Min O'level
• Only Singaporean/ PR