Admin Assistant (Invoicing)

ECOGREEN PACKAGING PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

ECOGREEN PACKAGING PTE. LTD. in Singapore seeks an Admin Assistant to support daily operations, focusing on invoicing, records maintenance, and smooth administrative coordination.

Responsibilities include issuing invoices daily, handling phone and message inquiries, receiving orders via phone/email/WhatsApp, and ensuring customer details and GST amounts are correct. Mandarin proficiency is required for coordination with suppliers and customers.

Qualifications

• Mandarin proficiency required due to coordination with Mandarin-speaking suppliers and customers.
• Experience with invoicing and basic accounting is a plus.
• Strong communication and teamwork abilities are essential.

Responsibilities

• Prepare and issue invoices on a daily basis.
• Answer phone calls and reply messages.
• Receive orders via phone, email and WhatsApp.
• Verify customer details before invoicing (name, branch, quantity, amount, GST, items).
• Ensure invoices are accurate and properly filed.
• Attend to customer queries as needed.
• Support ad hoc duties as assigned by management.

Skills

Mandarin proficiency

Invoicing

Communication

Team player

Tools

QuickBooks Online

Job description

We are seeking a proactive and detail-oriented Admin Assistant to provide administrative support for the daily operations. Key responsibilities include preparing and issuing invoices, maintaining accurate records, and ensuring smooth coordination of administrative activities.

General Responsibilities:

• Issue invoice on daily basis.
• Answering phone call and reply message.
• Receive order via phone call / email / and whatsapp.
• Check the customer details before issue the invoice such as Customer Name, branch outlet, quantity, amount, gst amount, and items.
• Ensure invoice issued is accurate.
• Invoice filling.
• Attend to customer queries (sometimes).
• Any other ad hoc duties as assigned by the management.

Job Requirements:

• Monday to Friday Office hours.
• Weekend work may be required occasionally based on operational needs, typically 1-3 weekend days per month. Overtime pays are provided.
• No experience required, but candidate with relevant experience in preferred.
• Experience with QUICKBOOKS ONLINE will be an advantage.
• Proficiency in spoken and written Mandarin is required as the role involves regular communication and coordination with Mandarin-speaking suppliers and customers.
• Strong team player.