Admin Assistant (Bilingual – English & Chinese)

Huay Feng Hang Pte Ltd; Singapore; On-site; SGD 30,000 - 38,000; Full time

Benefits offered by this job

Stable and supportive working environm

Opportunities to learn and grow within

Friendly team culture and collab

Work-life balance focus

Job summary

Huay Feng Hang Pte Ltd is seeking an Admin Assistant to support daily operations, handle invoicing, and coordinate with the warehouse on stock and deliveries. The role requires bilingual English and Chinese communication and strong Microsoft Excel/Word skills.

The successful candidate will be organized, proactive, and able to work independently in a fast-paced environment while maintaining accurate records of transactions and inventory.

Qualifications

• Fluent in written and spoken English and Chinese to liaise with Chinese-speaking stakeholders.
• Proficient with Microsoft Excel and Word.
• Strong attention to detail and organizational skills.
• Ability to multitask and work efficiently in a fast-paced environment.

Responsibilities

• Prepare and issue invoices accurately and on time.
• Coordinate with warehouse on stock, packing, and delivery schedules.
• Monitor and update order status to ensure smooth fulfilment.
• Handle data entry, filing, and documentation.

Skills

Bilingual English and Chinese

Microsoft Excel

Microsoft Word

Tools

Microsoft Excel

Microsoft Word

Job description

About the Role

We are looking for a reliable and detail-oriented Admin Assistant to support our daily operations. This role involves handling invoicing, coordinating with the warehouse on stock and deliveries, and ensuring smooth administrative processes. The ideal candidate is organized, proactive, and able to communicate effectively in both English and Chinese.

What You'll Be Doing

• Prepare and issue invoices accurately and in a timely manner
• Coordinate with the warehouse team on stock availability, packing, and delivery schedules
• Monitor and update order status to ensure smooth fulfilment
• Handle basic administrative duties including data entry, filing, and documentation
• Communicate with internal teams and customers regarding order and delivery matters
• Maintain proper records of transactions, inventory, and delivery details
• Support the team with ad-hoc administrative tasks when required

What We're Looking For

• Proficient in both written and spoken English and Chinese (to liaise with Chinese-speaking stakeholders)
• Basic knowledge of Microsoft Excel and Word
• Strong attention to detail and good organizational skills
• Ability to multitask and work efficiently in a fast-paced environment
• Responsible, proactive, and able to work independently
• Good communication and coordination skills
• Prior administrative or coordination experience is an advantage

What We Offer

• Stable and supportive working environment
• Opportunities to learn and grow within the company
• Friendly team culture and collaborative workplace
• Work-life balance focus

About Us

Huay Feng Hang Pte Ltd is a trusted provider of health and wellness products, committed to delivering quality solutions to our customers. We pride ourselves on efficiency, reliability, and continuous improvement in our operations.