Invoicing & Admin Assistant (Mandarin, QuickBooks)

ECOGREEN PACKAGING PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

ECOGREEN PACKAGING PTE. LTD. in Singapore seeks an Admin Assistant to support daily operations, focusing on invoicing, records maintenance, and smooth administrative coordination.

Responsibilities include issuing invoices daily, handling phone and message inquiries, receiving orders via phone/email/WhatsApp, and ensuring customer details and GST amounts are correct. Mandarin proficiency is required for coordination with suppliers and customers.

Qualifications

• Mandarin proficiency required due to coordination with Mandarin-speaking suppliers and customers.
• Experience with invoicing and basic accounting is a plus.
• Strong communication and teamwork abilities are essential.

Responsibilities

• Prepare and issue invoices on a daily basis.
• Answer phone calls and reply messages.
• Receive orders via phone, email and WhatsApp.
• Verify customer details before invoicing (name, branch, quantity, amount, GST, items).
• Ensure invoices are accurate and properly filed.
• Attend to customer queries as needed.
• Support ad hoc duties as assigned by management.

Skills

Mandarin proficiency

Invoicing

Communication

Team player

Tools

QuickBooks Online

Job description

ECOGREEN PACKAGING PTE. LTD. in Singapore seeks an Admin Assistant to support daily operations, focusing on invoicing, records maintenance, and smooth administrative coordination.

Responsibilities include issuing invoices daily, handling phone and message inquiries, receiving orders via phone/email/WhatsApp, and ensuring customer details and GST amounts are correct. Mandarin proficiency is required for coordination with suppliers and customers.