Admin Assistant (Invoicing)

Ecogreen Packaging Pte Ltd; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

Ecogreen Packaging Pte Ltd is seeking a proactive Admin Assistant to support daily operations in Singapore. You will invoice customers, maintain records, and coordinate administrative tasks with precision.

Fluent Mandarin is required for supplier and customer communication. No prior experience is necessary, but familiarity with QuickBooks Online is a plus. Weekdays with occasional weekend work; overtime paid.

Qualifications

• Mandarin proficiency required for regular supplier/customer coordination.

Responsibilities

• Issue invoices daily with accuracy.
• Answer phone calls and reply messages.
• Verify customer details before invoicing (name, branch, quantity, amount, GST, items).
• Maintain invoice filing and records.
• Attend to customer queries as needed.
• Coordinate ad hoc duties as assigned by management.

Skills

Mandarin language

Tools

QuickBooks Online

Job description

We are seeking a proactive and detail-oriented Admin Assistant to provide administrative support for the daily operations. Key responsibilities include preparing and issuing invoices, maintaining accurate records, and ensuring smooth coordination of administrative activities.

General Responsibilities:

• Issue invoice on daily basis.
• Answering phone call and reply message.
• Check the customer details before issue the invoice such as Customer Name, branch outlet, quantity, amount, gst amount, and items.
• Ensure invoice issued is accurate.
• Invoice filling.
• Attend to customer queries (sometimes).
• Any other ad hoc duties as assigned by the management.

Job Requirements:

• Monday to Friday Office hours.
• Weekend work may be required occasionally based on operational needs, typically 1–3 weekend days per month. Overtime pays are provided.
• No experience required, but candidate with relevant experience in preferred.
• Experience with QUICKBOOKS ONLINE will be an advantage.
• Proficiency in spoken and written Mandarin is required as the role involves regular communication and coordination with Mandarin-speaking suppliers and customers.
• Singaporean or Permanent Resident Only.