Admin Assistant

HYY ENGINEERING PTE LTD; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

HYY ENGINEERING PTE LTD in Singapore is seeking a diligent Admin/Accounts assistant to support supplier payments, staff reimbursements, invoicing, and customer payment status updates in the system.

You will also handle data entry, documentation, and general administrative duties, answer phone calls, respond to emails, and perform ad-hoc tasks. Mandarin proficiency is required for work-related communication with Mandarin-speaking colleagues.

Qualifications

• Proficiency in Mandarin for work-related communication with Mandarin-speaking colleagues.
• Attention to detail and ability to multitask in a fast-paced environment.
• Experience with Excel and data entry tasks.
• Integrity, initiative and organisational skills required.
• At least 1 year of related working experience is preferred.

Responsibilities

• Prepare supplier payments and staff claim reimbursements.
• Issue invoices and update customers' payment status in the system.
• Perform general administrative duties such as data entry, documentation, and maintaining accurate records.
• Answer phone calls and respond to email inquiries.
• Any other ad-hoc duties as may be assigned.

Skills

Mandarin fluency

Attention to detail

Multitasking

Independent worker

Microsoft Excel

Education

GCE N-Level/O-Level/NITEC or equivalent

Tools

Microsoft Excel

Job description

• Prepare supplier payments and staff claim reimbursements.
• Issue invoices and update customers' payment status in the system.
• Perform general administrative duties such as data entry, documentation, and maintaining accurate records.
• Answer phone calls and respond to email inquiries.
• Any other ad-hoc duties as may be assigned.

Requirements:

• Minimum GCE N-Level, O-Level, NITEC or equivalent.
• Proficiency in Mandarin is required for work-related communication with Mandarin-speaking colleagues.
• At least 1 year of related working experience.
• Candidates should demonstrate a high degree of integrity, initiative, attention to detail, multitasking skills, and the ability to work independently in a fast-paced environment.
• Proficient in Microsoft Excel.
• Meticulous, responsible, and well-organised.