Admin Assistant (Full-Time)

BLACK KYLIN INVESTMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A financial services company in Singapore is looking for an Admin Assistant to support daily operations through general administrative tasks. This role involves managing office supplies, liaising with vendors, and handling documentation. The ideal candidate must be well-organised, efficient in managing tasks, and have clear communication skills in both English and Mandarin. Occasional driving duties may also be required for office errands. This is a great opportunity to work in a structured corporate environment.

Qualifications

• Must be able to work in a structured corporate environment.
• Prior experience in administrative roles is an advantage.
• Flexibility to support operational errands as required.

Responsibilities

• Provide general administrative and office support to management and the team.
• Manage office supplies, stationery, and pantry inventory.
• Liaise with vendors and service providers.
• Coordinate maintenance and servicing for office equipment.
• Assist with filing, documentation, and record management.
• Support procurement activities by sourcing items and obtaining quotations.
• Receive office guests and handle deliveries.
• Perform occasional driving duties for office-related errands.
• Support other ad-hoc administrative tasks assigned by management.

Skills

Well-organised

Ability to work independently

Efficient task management

Clear communication in English

Clear communication in Mandarin

Job description

Job Description

The Admin Assistant supports the daily administrative and office operations of the company in a structured corporate environment. This role involves general office administration, documentation support, and coordination with vendors and service providers to ensure smooth day-to-day operations.

The position requires a well‑organised and responsible individual who can work independently, manage multiple tasks efficiently, and communicate clearly in both English and Mandarin in a professional setting. From time to time, the role may involve supporting office‑related operational errands as required.

Key Responsibilities

• Provide general administrative and office support to management and the team
• Manage office supplies, stationery, and pantry inventory
• Liaise with vendors, service providers, and building management
• Coordinate scheduled maintenance and ad‑hoc servicing for office equipment
• Assist with filing, documentation, and record management
• Support basic procurement activities such as sourcing items and obtaining quotations
• Receive office guests, handle deliveries, and manage incoming items
• Perform occasional driving duties for office‑related errands when required (e.g. document delivery or item collection; not a daily driving role)
• Support other ad‑hoc administrative tasks assigned by management