Admin Assistant (East Region)

People Profilers; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent administrative support company in Singapore is seeking a candidate to provide day-to-day administrative and operational support to ensure smooth site operations. The role requires strong coordination, organizational skills, and the ability to manage multiple tasks across stakeholders. Candidates should possess a Diploma in Business Administration or a related field along with prior experience in site administration or HR support roles. This position offers an opportunity to work in a dynamic environment with diverse responsibilities.

Qualifications

• Prior experience in site administration, operations support, manufacturing admin, or HR support roles is preferred.
• Ability to manage multiple tasks across stakeholders.
• Ability to work independently in a fast-paced site environment.

Responsibilities

• Provide day-to-day administrative and operational support to ensure smooth site operations.
• Coordinate meetings, training sessions, and on-site logistics across locations.
• Manage procurement requests and support employee services.
• Maintain internal communication channels for timely updates.
• Coordinate travel and repatriation arrangements for foreign employees.
• Provide administrative support to manufacturing and HR teams.
• Ensure proper documentation and audit readiness of site processes.

Skills

Strong coordination

Organisational skills

Communication skills

Detail-oriented

Proactive

Education

Diploma in Business Administration, Human Resources, Operations, or related field

Job description

In January, we’re transitioning to Jora Singapore. Your saved jobs and job alerts will move with you so your job search stays on track.

Provide day-to-day administrative and operational support to site leaders and employees, ensuring smooth site operations.

Coordinate meetings, training sessions, room bookings, visitor access, and other on-site logistics across assigned locations.

Manage procurement requests for site and plant needs, including stationery and consumables, using internal procurement systems.

Support employee services by handling uniforms, PPE distribution, locker allocation, staff badges, onboarding documents, and general system assistance.

Maintain internal communication channels such as notice boards, dashboards, and operational boards to ensure timely dissemination of business and HR updates.

Coordinate travel and repatriation arrangements for foreign employees in line with HR directives, corporate policies, and regulatory requirements, including liaison with approved travel vendors.

Provide administrative support to manufacturing and HR teams, including time system adjustments, work pass renewals, and coordination of employee engagement activities.

Ensure proper documentation, audit readiness, and continuity of site administrative processes, while supporting audits, site visits, and senior management engagements as required.

Requirements

Diploma in Business Administration, Human Resources, Operations, or a related field.

Prior experience in site administration, operations support, manufacturing admin, or HR support roles is preferred.

Strong coordination, organisational, and communication skills, with the ability to manage multiple tasks across stakeholders.

Detail‑oriented, dependable, and proactive, with the ability to work independently in a fast‑paced site environment.

Please submit your updated resume in Word format by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

Email resume to ******@peopleprofilers.com