Admin Assistant (F&B)

KU-LIN INTERNATIONAL (S) PTE LTD; Singapore; On-site; SGD 22,000 - 28,000; Full time

Job summary

KU-LIN INTERNATIONAL (S) PTE LTD is seeking an Admin / Assistant (F&B) to support daily administrative and HR functions within our F&B operations. This role requires handling payroll processes, onboarding/offboarding, and documentation across multiple restaurant outlets.

The successful candidate will manage records, assist with Work Permit applications, and maintain supplier records. Strong Excel skills and bilingual English/Mandarin are preferred for effective liaison with staff and

Qualifications

• Minimum GCE N/O Level or Diploma or equivalent.
• Experience in admin, HR or payroll preferred.
• Proficient in Microsoft Excel.
• Able to handle confidential information.
• Good communication in English and Mandarin.

Responsibilities

• Perform general administrative duties, filing, data entry and document preparation.
• Maintain employee records, attendance, leave and medical certificates.
• Assist with monthly payroll preparation, including overtime, allowances and CPF records.
• Prepare employment contracts, staff letters and HR-related documents.
• Assist with Work Permit / S Pass applications and MOM matters.
• Coordinate onboarding and offboarding documentation.
• Assist with recruitment, interview scheduling and new-hire documentation.
• Prepare and maintain invoices, purchase orders, delivery orders and supplier records.
• Maintain licences, certificates and renewal records.
• Assist with regulatory documentation (SFA, MUIS/Halal) where required.
• Liaise with restaurant outlets, suppliers, landlords and external parties.
• Maintain Excel reports and company records.
• Assist with data migration during handover period.
• Monitor office supplies and purchases.
• Handle calls, emails and general inquiries.
• Provide admin support to management and restaurant operations.
• Perform other ad-hoc duties as assigned.

Skills

Administrative experience

Payroll processing

Bilingual English/Mandarin

Education

Diploma or equivalent

Tools

Microsoft Excel

Job description

Position: Admin / Assistant (F&B)

We are looking for a responsible, organised and detail-oriented Admin Assistant to support the daily administrative and human resource functions of our F&B company.

Job Responsibilities

• Perform general administrative duties, filing, data entry and document preparation
• Maintain employee records, attendance, leave and medical certificate records
• Assist with monthly payroll preparation, including overtime, allowances, deductions and CPF records
• Prepare employment contracts, staff letters and HR-related documents
• Assist with Work Permit / S Pass applications, renewals and other MOM administrative matters
• Coordinate employee onboarding and offboarding documentation
• Assist with recruitment, interview scheduling and new-hire documentation
• Prepare and maintain invoices, purchase orders, delivery orders and supplier records
• Maintain company licences, certificates and renewal records
• Assist with SFA, MUIS/Halal and other regulatory documentation where required
• Liaise with restaurant outlets, suppliers, landlords and external parties
• Maintain and update Excel spreadsheets, reports and company records
• Carry out simple data migration and transfer of existing records during the initial handover period
• Monitor office supplies and arrange administrative purchases where necessary
• Handle incoming calls, emails and general office enquiries
• Provide administrative support to management and restaurant operations
• Perform other ad-hoc administrative duties as assigned

Requirements

• Minimum GCE N/O Level, Diploma or equivalent
• Previous administrative, HR or payroll experience preferred
• Must be proficient in Microsoft Excel and comfortable handling spreadsheets, formulas and basic data organisation
• Comfortable carrying out simple data migration and transferring information between existing files/systems
• Experience in the F&B industry is an advantage
• Knowledge of CPF, MOM and Work Permit procedures is an advantage
• Able to communicate in English and Mandarin to liaise with English- and Mandarin-speaking staff and suppliers
• Organised, responsible and able to work independently
• Good attention to detail and comfortable handling confidential employee information

Working Arrangement

• Working hours can be flexible and may be discussed based on operational requirements
• Suitable for candidates who are able to manage their time independently and complete assigned tasks on schedule
• Salary will be commensurate with experience
• Salary increment and career progression opportunities are available based on performance, reliability and ability to take on additional responsibilities

Working Location: Bishan / Marymount / Pemimpin

Working Hours: Flexible / To be discussed

Salary: $2000-$2500