Receptionist #Ang Mo Kio #School

IET Pte. Ltd.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

IET Pte. Ltd. is seeking a school front desk administrator to provide reception and administrative support, manage communications, assist students, and keep records up to date.

You will handle calls, mail, sick bay assistance, attendance records, lost-and-found, and general operations to ensure smooth daily school functioning.

Qualifications

• Minimum 3 years front desk and admin experience, preferably in a school setting.
• Proficient in Microsoft Office and Outlook.
• Strong interpersonal and communication skills in a diverse school community.
• Organised and meticulous with record-keeping and multitasking.

Responsibilities

• Respond professionally to calls and enquiries to provide accurate information.
• Sort and distribute mail, issue keys, and maintain office forms and records.
• Assist sick students in the sick bay and contact guardians as needed.
• Maintain staff attendance and time-off records for payroll and scheduling.
• Log and safeguard lost-and-found items for returns.
• Support general school administration tasks to ensure smooth operations.

Skills

Front desk experience

Interpersonal communication

Organised and meticulous

Tools

Microsoft Office

Outlook

Job description

Job Summary

Provide front desk and administrative support in a school setting by managing communications, assisting students, maintaining records, and supporting daily school operations.

Responsibilities

• Respond promptly and professionally to telephone calls and walk-in enquiries from students, parents, visitors, and vendors to provide accurate information and assistance
• Manage incoming mail by sorting and distributing documents, issuing keys securely, and maintaining organized office forms and records to support smooth office operations
• Assist unwell students in the sick bay by monitoring their condition, maintaining accurate injury records, and contacting parents or guardians when necessary to ensure student welfare
• Update and maintain staff attendance and time-off records accurately to support payroll and scheduling processes
• Manage lost-and-found items by logging and safeguarding belongings to facilitate their return to owners
• Support general school administration tasks to contribute to efficient daily operations

Preferred competencies and qualifications

• At least 3 years of front desk and administrative experience, preferably in a school environment, to ensure familiarity with school administrative processes
• Basic computer proficiency, including Microsoft Office and Outlook, to perform administrative and communication tasks efficiently
• Good interpersonal and communication skills to engage effectively with diverse school community members
• Organised and meticulous approach to maintain accurate records and manage multiple task